2002 AGN JUL 02 I19 - Laserfiche WebLink

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Item #19 CITY OF COLTON AGENDA REPORT FOR CITY COUNCIL MEETING OF JULY 2, 2002 TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: DILU DE ALWIS, FINANCE DIRECTOR �,w SUBJECT: ADOPT THE ATTACHED RESOLUTION TO DECLARE THAT AN EMERGENCY CONDITION EXISTS FOR BIDDING PURPOSES AT THE CORPORATE YARD ADMINISTRATION BUILDING AND FIRE STATION #1 AND DELEGATING AUTHORITY TO THE FINANCE DIRECTOR TO ORDER ACTIONS REQUIRED TO ABATE WATER DAMAGE. DATE: JUNE 12, 2002 BACKGROUND At the request of the City's Risk Manager, Golder Associates performed study of the breezeway addition area at Fire Station #1 and the Corporate Yard Administration building to determine whether mold is present. Although no immediate health issues were noted, they did conclude that mold is present. They have recommended that a qualified, experienced contractor conduct comprehensive abatement of water damage inside the impacted offices. They also recommend that other actions be taken to correct the problems that caused the water damage so that the mold will not recur. DISCUSSION/ ANALYSIS The condensation system to the air conditioning at the Corporate Yard Administration building has been leaking, which may be the cause of the water damage and subsequent mold growth in areas of that building. The roof has been leaking over the breezeway addition at Fire Station #1, which may be the primary cause of water damage and subsequent mold growth in that office. Risk Management solicited quotations from American Technologies, Inc. for abatement services for both of these buildings. The price for these services at the Corporate Yard Administration building is $17,610.75 and the price for abatement services at Fire Station #1 is $7,090.50, for a total price of $24,701.25. Staff has also solicited a quotation for repairing the air conditioning condensation system at the Corporate Yard Administration building and replacing the roof on the breezeway addition at Fire Station #1. The quote to repair the air conditioning condensation system was received from CSR for $1,000 and the quote to replace the roof on the addition at Fire Station #1 was received from Superior Roofing for $4,779. The price quoted by Golder Associates to re -test the Indoor Air Quality when the abatement is completed is $5,000. In the case of an emergency, which does not permit the delay resulting from competitive bidding, Public Contract Code Section 22050 authorizes the City to take corrective actions necessary to respond to the situation without securing formal bids. Staff believes that the water damage noted above should be addressed as expeditiously as possible. Even though there is no immediate health threat, the facilities require remediation in order to put them back into full service.