2002 AGN MAY 07 I10 - Laserfiche WebLink

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Item #10 CITY OF COLTON AGENDA REPORT FOR CITY COUNCIL MEETING OF MAY 7, 2002 TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: DILU DE ALWIS, FINANCE DIRECTOR SUBJECT: AWARD OF BID FOR ONE SPORT UTILITY VEHICLE FOR THE WATER DEPARTMENT TO MOSS BROTHERS FORD IN THE AMOUNT OF $23,200.14 AND REJECT ALL BIDS FOR TWO PICK-UP TRUCKS FOR THE ELECTRIC DEPARTMENT AND AUTHORIZE STAFF TO RE -BID FOR THESE VEHICLES. DATE: APRIL 23, 2002 BACKGROUND The City Council approved vehicles for various departments in the FY 01-02 budget. These vehicles include one sport utility vehicle for the Water Department and two 3/4 -ton pick-ups with utility bodies for the Electric Department Substation. The City's Emergency Operations Command (EOC) has recommended the replacement of vehicles for key field positions with 4 x 4 vehicles that may also be used in disaster response situations. The Water Division also has main lines that are not easily assessable without the use of a 4 x 4 vehicle. The vehicle recommended for purchase is a Ford Explorer, which will be replacing a 1990 Chevy Blazer. DISCUSSION/ ANALYSIS On April 4, 2002, Purchasing solicited sealed bids for these vehicles. The bid opening was held at 2:00 p.m., April 22, 2002, in the Purchasing office. Ten bids were received and evaluated. Attached is a Bid Analysis listing the price and delivery quoted by each vendor. The recommended vendor's price is underlined for your review. The recommendation is based on the lowest price that meets or exceeds the City's specifications. The vehicle proposed is in compliance with South Coast Air Quality Management District's Rule 1191, "Clean On -Road Light and Medium Duty Public Fleet Vehicles". They meet the California Air Resources Board's certification for "Low Emissions -Vehicles" (LEV). There was a conflict in the specifications concerning gross vehicle weight for the pick-up trucks for the Electric Department. Since these trucks will be used to transport heavy items such as substation circuit breakers, staff is recommending that the City Council reject all bids for these pick-up trucks and authorize Purchasing to revise the specification and re -advertise for these vehicles. ALTERNATIVES None FINANCIAL IMPACT Council appropriated the funds in the FY 01-02 budget for the Water Division in account number 521-8100-8101-4910. ENVIRONMENTAL IMPACT None