2003 AGN APR 15 I08 - Laserfiche WebLink

Browse Search

Item #8 CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF APRIL 15, 2003 TO: Honorable Mayor and City Council FROM: Tom Hendrix, Fire Chief SUBJECT: Award a contract for one 2003 Chevrolet Tahoe for the Fire Department to Crest Chevrolet in the amount of $31, 547.79 DATE: April 2, 2003 BACKGROUND: The Fire Department Battalion Chiefs currently drive a 1995 Chevrolet Suburban with over 108,000 miles on it. This vehicle is used for business and as a mobile command post when commanding emergency incidents. When the existing Suburban is out of service for maintenance or repairs, the Battalion Chiefs drive a 1987 Dodge Ram that has over 128,000 miles. The 2003 Chevrolet Tahoe will replace the Suburban. DISCUSSION/ANALYSIS: Section 3.08100 of the City's Purchasing Ordinance allows the City to enter into agreements with other agencies for the purchase of supplies, services and equipment. In such instances, the procedures of that agency shall satisfy all City requirements for the bid and award of those purchases. The City of Colton can piggyback on to the San Bernardino County Bid and Quote # P0434. This will save the City the cost of the formal bid process and allow us to take advantage of the volume discount afforded to the San Bernardino County. The deadline for ordering 2003 model vehicles is April 29, 2003. This purchase was approved by the Fiscal Management Committee on April 8, 2003. ALTERNATIVES: Solicit sealed proposals for this vehicle. However, the cost would likely be higher due to the smaller number being quoted and the quote would be based on a 2004 model vehicle. FINANCIAL IMPACT: $35,000 is budgeted in the Fire Department Automotive Capital Account Number 100-6090- 6091-4910. ENVIRONMENTAL IMPACT: None