2003 AGN FEB 18 I02 - Laserfiche WebLink

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CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF FEBRUARY 18, 2003 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: Dilu deAlwis, Finance Director W Item #2 SUBJECT: Request for recruitment and ratification of employee appointment for the full time position of Sr. Office Specialist in the Finance Dept. DATE: February 10, 2003 BACKGROUND: The Senior Office Specialist in the Finance Department will be responsible for processing accounts payable transactions for the entire city. This is a vital position for the department and there are no internal candidates available to fill this vacancy created by a retirement. The existing salary range for this position is $2,492 - $3,029. DISCUSSION/ANALYSIS: The retirement of the Accounting Technician after 23 years of service to the City of Colton has created a vacancy in the Finance Department. The said employee has accepted a golden handshake and in order to comply with the requirements of the golden handshake program, Finance will under - fill this position with a Sr. Office Specialist as well as keeping vacant a Sr. Office Specialist position that is not filled at this time. The Senior Office Specialists will be responsible for processing all Accounts Payable transactions for the entire city. This position is General Fund funded, however as part of the Finance Department budget, will be allocated throughout all funds. ALTERNATIVE: Keep the position vacant and direct existing staff to handle responsibilities of processing Accounts Payable. However since the Finance Department has only one clerical position filled, this will create over time costs as well prevent timely payments to vendors, potentially creating a negative credit rating. FINANCIAL IMPACT: This is a budgeted position in the Finance Department and salaries and benefits will be charged to the following accounts 100-6040-6041-1010 (salaries) and 100-6040-6041-1100 (benefits) ENVIRONMENTAL IMPACT: None