2003 AGN JUN 17 I15 - Laserfiche WebLink

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Item #15 CITY OF COLTON AGENDA REPORT FOR THE CITY COUNCIL MEETING OF JUNE 17, 2003 TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: AMER JAKHER, P.E., CITY ENGINEER SUBJECT: APPROVE THE AWARD OF TIME AND MATERIAL CONTRACT TO EL -CO CONTRACTORS, INC. FOR THE REMOVAL AND RELOCATION OF 4" ASBESTOS WATER LINE AT DAVIS PARK RESTROOMS AND IMPROVEMENTS PROJECT IN THE AMOUNT OF $7,045.35 DATE: JUNE 5, 2003 BACKGROUND: On March 31, 2003, Terra -Cal Construction (contractor) commenced the construction of the Elizabeth Davis Park Restroom and Park Improvements Project. The scope of work for this project includes removal and replacement of existing asphalt surrounding the baseball field bleacher area, construction of handicap accessible public restrooms, installation of water, drainage and sewer laterals for the proposed restrooms, miscellaneous electrical work, installation of drinking fountain and concrete handicap ramp at parking lot entrance. While excavating for footings and foundation of the restroom building, a 4" diameter asbestos water pipe was unearthed under the proposed footings by the contractor. This asbestos water line services the irrigation system and water supply of Davis Park and is not shown on the approved plan. In order to construct the restroom as shown on the plan it was necessary to re-route the existing water main. ANALYSIS/DISCUSSION: California Public Contract Code — 22050 states that "(a) (1) In the case of an emergency, a public agency, pursuant to a four-fifths vote of its governing body, may repair or replace a public facility, take any directly related and immediate action required by that emergency, and procure the necessary equipment, services, and supplies for those purposes, without giving notice for bids to let contracts. The local agency must make findings, based on substantial evidence set forth in the minutes of its meeting, that the emergency will not permit a delay resulting from a competitive solicitation for bids, and that the action is necessary to respond to the emergency." Since asbestos is a hazardous substance and in order to keep the project on schedule, the City decided to hire the services of El -Co Contractors on Labor and Material basis. In addition, the water distribution system of the park has to be restored at the soonest possible time. El -Co Contractors,