2003 AGN JUN 17 I18 - Laserfiche WebLink

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Item #18 CITY OF COLTON AGENDA REPORT For City Council Meeting of June 17,2003 Honorable Mayor and Members of the City Council TO: FROM: Dilu De Alwis, Finance Director Copier for the City Council/City SUBJECT: Award a 36 -Month Lease/Rental Agreement for a Cop Manager's Office to Minolta Business Solutions, Inc. for an Annual Amount of $6,219.36 DATE: June 4, 2003 se has BACKS . a leased copier that is over five years grade theold. The irracopier to expired The City Council is replacing Manager's Office is requesting to upgrade and the City Council/City Manag The three-year lease/rental of the new advantage of the new technology that is available today. are currently using a small rd which does not dohe costpor o or oopiesoabout 40 ck. The copier will increase the efficiency of the department because enVE they laser jet printer to make their color copies, cost for color cartridges for the laser jet is expensive, making lies and the color copies will be cents per copy. The new copier will be networked to the department's computers to act as a printer. The annual amount includes all maintenance and Supp charged at 12 cents per copy. DISCUSSION/ANALYSIS 11 2003, Y Request For Proposal or a b the Board of Supervisors. On October 10, 2002, the County of San Bernardino sent out a copier contract. The contract was awarded on February agreements Section 3.08.100 of the City's Purchasing Ordinance allows the City to enter into with other agencies for the purchase of supplies, services and equipment. In such instances, back onto the allow ustoadvantage of o County RFP -7 This the procedures of that agency shall satisfy all city requirements for the bid and award ofthose purchases. The City of Colton can piggy will save the City the cost of the formal bid process and volume discount afforded to San Bernardino County. ALTER�TI ment, or purchase b c fair has become The City could continue to lease this copier at the same lease Pathe te which makes the market value, however, this machine is over five years old and each yfactvoe when you can obsolete. The cost of maintenance on older ncooPhinesars nnot very ecO ach year, continued lease or purchase of the existing at a lower overall price. have increased productivity from the new technology FINANCIAL IMPACT budgeted in the City Council equipment rental account number 100 The funds of $5, 896.08 are budg budgeted in their equipment maintenance 60000-6000-mbe 100-6000-6000-2240.nd the funds323 28 are