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Item #19 <br />CITY OF COLTON <br />AGENDA REPORT <br />FOR CITY COUNCIL MEETING UI- JUNt I f, ZUUJ <br />TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS <br />FROM: DILU DE ALWIS, FINANCE DIRECTOR <br />SUBJECT: AWARD A CONTRACT FOR TWO MARKED BLACK AND WHITE POLICE SEDANS <br />FOR THE POLICE DEPARTMENT TO WONDRIES FORD FLEET DIVISION IN THE <br />AMOUNT OF $49,340.88 <br />DATE: JUNE 9, 2003 <br />BACKGROUND <br />The Police Department replaces its oldest vehicles on a yearly basis. These vehicles have in excess of 90,000 miles. The <br />vehicles will replace 2 (two) 1999 Ford Crown Victoria's. Funds were budgeted in FY 2002-2003 for the purchase of both <br />replacement vehicles. <br />DISCUSSION/ ANALYSIS <br />Section 3.08.100 of the City's Purchasing Ordinance allows the City to enter into agreements with other agencies for the <br />purchase of supplies, services and equipment. In such instances, the procedures of that agency shall satisfy all city <br />requirements for the bid and award of those purchases. The City of Colton can piggyback onto the Los Angeles County <br />Bid #207490 for the marked black and white sedans, under their cooperative purchasing provision. This will save the City <br />the cost of the formal bid process and allow us to take advantage of the volume discount afforded to Los Angeles County. <br />ALTERNATIVES <br />Solicit sealed proposals for these vehicles. However, the cost may well be higher due to the smaller quantity and by <br />piggybacking onto Los Angeles County's bids we can still take advantage of the 2002 pricing. <br />FINANCIAL IMPACT <br />Funds are available for the purchase of the two vehicles in the Patrol Automobile account #100-6070-6072-4910. The two <br />vehicles that are being replaced will be sold at auction and the proceeds from that sale will also contribute toward this <br />purchase. <br />ENVIRONMENTAL IMPACT <br />None <br />RECOMMENDATION <br />Staff recommends the City Council piggyback on to the Los Angeles County Bid #207490 and award a contract to <br />Wondries Fleet Group for the purchase of two marked black and white police sedans in the amount of $49,340.88. <br />REVIEW TEAM ONLY <br />City Attorney: Finance Director: / <br />City Manager: OTHER: <br />Report Prepared By: Nicole Mihld, Buyer <br />Page 1 of 2 <br />