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CITY OF COLTON Item #20 <br />AGENDA REPORT <br />FOR THE COLTON UTILITY AUTHORITY MEETING OF OCTOBER 5, 2004 <br />TO: HONORABLE CHAIRPERSON AND UTILITY AUTHORITY MEMBERS <br />FROM: ERIC R. FRASER, DIRECTOR OF WATER & WASTEWATER OPERATIONS <br />SUBJECT: AWARD OF BID FOR REPLACEMENT PURCHASE -OF 1 % TON SERVICE TRUCK <br />NOT TO EXCEED $73,000. <br />DATE: SEPTEMBER 23, 2004 <br />BACKGROUND: <br />The wastewater maintenance truck is used for hauling equipment, parts and tools. In July of 2002 the <br />maintenance truck was in a traffic accident, which the City was not at fault. The wastewater department is <br />currently using a mini truck, which does not allow the maintenance workers to carry their equipment and <br />tools to the job site. <br />DISCUSSION/ANALYSIS: <br />The 1 Y2 -ton service truck includes an auto crane, tow hitch and service bed for lifting heavy equipment, <br />storage of tools and hauling pumps and motors to work areas. The service truck would increase the safety <br />and efficiency of the plant maintenance staff by assisting them to haul heavy equipment and tools to their <br />varied work stations and will also be used for the lift stations. <br />A Notice of inviting bids was sent out on Wednesday, September 1, 2004 to seven auto dealerships. The <br />dealerships were given two weeks to respond to the bid opening which was held on Thursday, September <br />16, 2004 at 2:00 p.m. in the Corporate Yard Conference Room. Three (3) sealed bids were received from <br />Victor Buick GMC, Mark Christopher Chevrolet and Fairway Ford. The three (3) bids were evaluated on <br />the service truck specifications and pricing. Victor Buick GMC is the lowest bidder for the 1 Y2 -ton service <br />truck needed for the wastewater maintenance staff. Please see attached bid analysis. <br />FINANCIAL IMPACT: <br />Sufficient funds are available in Capital Improvement Account Number 522-8200-8200-4910-0000-000. <br />ENVIRONMENTAL IMPACT: <br />None <br />CONFLICT OF INTEREST — Gift Disclosure Requirements <br />Exact Business Name: Victor Buick GMC <br />President or Equal: Victor Covarrubias, President <br />Contact: Steve Ley, Government Fleet Sales <br />RECOMMENDATION: <br />Staff recommends that the Colton Utility Authority approve to award the bid for the 1 %2 Ton Service Truck to <br />Victor Buick GMC in the amount of $72,536.65. <br />Prepared by: Steve Ingersoll, Acting Plant Manager <br />LREVIEWAMONLY <br />City ttor <br />Attorney_, <br />r Finance Director <br />City Manager. <br />- �t <br />, <br />OTHER: <br />