2005 AGN AUG 02 I19 - Laserfiche WebLink

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CITY OF COLTON AGENDA REPORT FOR THE COLTON UTILITY AUTHORITY MEETING OF AUGUST 2, 2005 TO: HONORABLE CHAIRPERSON AND UTILITY AUTHORITY MEMBERS ITEM #19 FROM: ERIC R. FRASER, DIRECTOR OF WATER & WASTEWATER OPERATIONS SUBJECT: AWARD OF BID TO FAIRVIEW FORD FOR PURCHASE OF F450 FLAT BED TRUCK IN AN AMOUNT NOT -TO -EXCEED $29,506.26. DATE: JULY 23, 2005 BACKGROUND: Department of Health Services, Office of Drinking Water requires that the City maintain chlorine residual in the water system to prevent bacteriological problems and to ensure the reliable delivery of a pure, wholesome and potable water supply to the City's residents. The City's Water Division is currently using sodium hypochlorite (bleach) as a disinfectant and is injecting the bleach at each of the City's fifteen (15) well sites. DISCUSSION/ANALYSIS: The City's Water System needs approximately 260 gallons a day of sodium hypochlorite during the summer months (May — September). The Water System Operators deliver fifty-two 5 -gallon bleach containers (260 gallons/520 pounds) to the well sites every day. On a 1 -ton truck the Water System Operator makes 3 trips per day to deliver the 52 containers. To be more efficient and to prevent any potential injuries due to the intensive handling of the 5 - gallon bleach containers that the Water System Operators will be delivering to the well sites, a F450 Flat Bed Truck is a necessity for the Water Department. 300 gallon DOT approved sodium hypochlorite containers will be used in lieu of 5 -gallon containers. This will require less handling of containers and reduce the number of trips to and from the wells sites during delivery. A Notice of inviting bids was sent to seven auto dealerships. The bid opening was held on Wednesday, July 13, 2005 at 4:00 p.m. in the Corporate Yard Conference Room. One (1) sealed bid was received from Fairway Ford. The bid was evaluated and met the Water Department's flat bed truck specifications and pricing. Staff had researched the cost and truck specifications needed to handle the weight of the fifty-two 5 -gallon containers before going out to bid. The average cost of the flat bed truck was approximately $33,000. Therefore, Staff recommends the Colton Utility Authority approve the award to Fairview Ford. Please see attached bid analysis. FINANCIAL IMPACT: Sufficient funds are available in Vehicle Account Number 521-8100-8101-4910-0000-000. ENVIRONMENTAL IMPACT: None CONFLICT OF INTEREST — Gift Disclosure Requirements Exact Business Name: Fairview Ford President or Equal: Nick Depesquale, President Contact: Val Eff, Truck & Fleet Manager RECOMMENDATION: