2005 AGN FEB 15 I15 - Laserfiche WebLink

Browse Search

CITY OF COLTON AGENDA REPORT Item #15 FOR THE COLTON UTILITY AUTHORITY MEETING OF FEBRUARY 15, 2005 TO: HONORABLE CHAIRPERSON AND UTILITY AUTHORITY MEMBERS FROM: ERIC R. FRASER, DIRECTOR OF WATER & WASTEWATER OPERATIONS SUBJECT: APPROVAL OF REQUEST TO UPGRADE THE OFFICE SPECIALIST II POSITION TO AN ADMINISTRATIVE ASSISTANT AND FOR RECRUITMENT AND RATIFICATION OF ONE EMPLOYEE APPOINTMENT TO THE FULL- TIME POSITION OF ADMINISTRATIVE ASSISTANT FOR THE WATER/WASTEWATER DEPARTMENT DATE: FEBRUARY 1, 2005 BACKGROUND: TheWa— te� water Department currently has one Administrative Assistant and one Office Specialist II Position budgeted for FY04-05. The Department Managers and Lead Supervisors for Water/Wastewater Departments currently do not have any administrative support. The budgeted Administrative Assistant currently being filled will provide secretarial support to the Director of W dgete Water/Wastewater and will Assistant the Department contact. Staff is requesting to upgrade the Office Specialist II to an Administrative Assistant for the Department Managers and Supervisors. The salary range for the Administrative Assistant is $2,874 to $3,493 per month. DISCUSSION/ANALYSIS- The Administrative Assistant for the Department Managers and Lead Supervisors will be the main clerical support and will help answer the high volume of phone calls. Also, the Administrative Assistant will assist in grant writing, staff reports and assist in helping the public at Corporate Yard. The Water/Wastewater Department has established an eligibility list for an Administrative Assistant. Staff will recruit for said position from the established list. The candidate chosen will meet the education and experience requirements as specified in the job description. The budgeted Administrative Assistant position at the top step level has been vacant for five months with a salary and benefits savings of $25,324 and the budgeted Office Specialist II position was vacant for two months and is currently vacant with a salary and benefits savings of $9,570. The total salary and benefits savings for the current fiscal year is $34,894. The difference in salary and benefits per year between the Office specialist II and the Administrative Assistant is $11,728 at the A Step Level. FINANCIAL IMPACT: With the total salary and benefits savings of $34,894 for the current fiscal year and the 5% increase in revenue due to the meter change out program the Water/Wastewater Department has no financial impact and staff does not foresee any future financial impact. The funds for the Administrative Assistant will be charged to Account Numbers 521-8300-8300-1010 (Salaries) and 521-8300-8300-1100 (Related Benefits). ENVIRONMENTAL IMPACT: None CONFLICT OF INTEREST Exact Business Name: President or Equal: Contact: 7/10/03 City Clerk's Office Cb – Gift Disclosure Requirements