2005 AGN JUL 19 I15 - Laserfiche WebLink

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ITEM #15 CITY OF COLTON REVISED - AGENDA REPORT FOR THE COLTON CITY COUNCIL AND UTILITY AUTHORITY MEETING OF JULY 19, 2005 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL HONORABLE CHAIRPERSON AND UTILITY AUTHORITY MEMBERS FROM: ERIC R. FRASER, DIRECTOR OF WATER & WASTEWATER OPERATIONS SUBJECT: APPROVE THE CHANGE ORDER TO THE CONTRACT WITH ROSS A. GUY & SON, INC. IN THE AMOUNT OF $8,300 FOR THE REPAIR OF THE SEWER MAIN. DATE: JULY 11, 2005 BACKGROUND: On May 8, 2005 City crews responded to a reported sink hole in the alley just west of La Cadena Drive between `L' and `M' Streets. A collapsed sewer line was determined to be the cause of the sinkhole. This sewer provides service to several residences East of La Cadena and flows in a Westerly direction towards 7 t Street. DISCUSSION/ANALYSIS: In order to prevent raw sewage from backing up into customer's homes, emergency replacement of the sewer line was necessary. Initially, the work was estimated to be less than $25,000. As such, the City Manager executed a purchase order on May 9, 2005 with Ross A. Guy & Son, Inc. to perform the necessary work. During construction, crews experienced very dry, sandy soil that was prone to collapse. This necessitated the use of additional shoring equipment. The soil conditions resulted in additional time to complete the work in order to work safely, thus resulting in a higher cost than initially anticipated. The work has been completed. The actions of City staff in this instance complied with the city's existing purchasing regulations, which state that competitive bidding, either formal or informal, is not required in situations determined by the City Manager to constitute an emergency for a public project, pursuant to Public Contract Code sections 22035 and 22050, if the City Manager determines that the emergency will not permit a delay resulting from a competitive solicitation for bids and that the action taken is necessary to respond to the emergency. (Colton Municipal Code § 3.08.130) Under such conditions, any alternative procedure may be used. The City Manager has authority to declare such an emergency and take any directly related and immediate action required by the emergency, up to a total of one hundred thousand dollars, so long as his determination is ratified by a four-fifths vote of the City Council pursuant to PCC Section 22050. PCC Section 1102 defines an emergency as "a sudden, unexpected occurrence that poses a clear and imminent danger, requiring immediate action to prevent or mitigate the loss or impairment of life, health, property, or essential public services." The City Manager believed that a collapsed sewer line met this definition, and that there was no less comprehensive way in which to adequately respond to the emergency. FINANCIAL IMPACT: Sufficient funds are available in the Capital Improvement Account 522-8200-8206-3890-0000-000. ENVIRONMENTAL IMPACT: 7/10/03 City Clerk's Office Cb