2005 AGN MAY 17 I12 - Laserfiche WebLink

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Item #12 CITY OF COLTON AGENDA REPORT FOR THE CITY COUNCIL MEETING OF MAY 17, 2005 TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: AMER JAKHER, P.E., CITY ENGINEER SUBJECT: AUTHORIZATION REQUEST TO SOLICIT FORMAL BIDS FOR THE MAINTENANCE OF LANDSCAPE AND LIGHTING MAINTENANCE DISTRICTS 1 AND 2. DATE: May 10, 2005 BACKGROUND There exist two Landscape Lighting and Maintenance Districts (LLMD) within the City of Colton. Each District is provided the services of maintaining ornamental lighting, landscaping and all applicable facilities within its boundaries. Within the LLMD District 1, there are five zones. Each zone is levied a different amount that is determined by the benefit units each property type (residential, industrial or commercial) is assigned as compared to the 1.00 Equivalent Benefit Unit (EBU) a single family resident is assigned; the single family unit is used as the basic unit of assessment. In addition to the EBU, the other determining factors in establishing each zone's corresponding assessment are the development status and the acreage of each parcel. The costs associated with maintaining the improvements within each zone are then equally distributed to those parcels within the zone. Only parcels that directly benefit from the improvements are assessed. The parcels within LLMD District 2 are similarly assessed however all the parcels within this district are assessed the same as there are not any zones within this District. ANALYSIS/DISCUSSION: The City has maintained the areas within LLMD 1 since 1999. The areas within LLMD 2 have been maintained by the City since its creation in 2003. The costs to maintain the areas within LLMD 1 have increased while assessments have remained the same since 1988. As cost of living have increased since the creation of LLMD 1 costs are no longer being met by the assessments paid by the property owners within the district. Last year the shortfall between assessments and total costs were $197,295 and the coming year the shortfall will total $156,741.90. Currently, the shortfall will need to be absorbed by the City of Colton's General Fund. To have a full scope of the options available staff is following through on Council direction by acquiring the costs of these maintenance services when contracted out.