2005 AGN NOV 01 I12 - Laserfiche WebLink

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CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF NOVEMBER 1, 2005 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: Jeannette Olko, Electric Utility General Manager Dilu de Alwis, Finance Director ITEM #12 SUBJECT: Request for Approval of Professional Services Agreement with SPL WorldGroup, Inc. DATE: October 25, 2005 BACKGROUND: In April 2002, the City purchased an enterprise asset management system (EAM) from SPL WorldGroup, Inc., formerly Synergen. The city uses the software for purchasing, inventory, service requests, work orders and project tracking. To facilitate the use of the Purchasing and Inventory modules in SPL EAM, an interface between SPL EAM and Eden Systems Financial software (Inforum Gold) is necessary to link the financial data between the two systems. DISCUSSION/ANALYSIS: The interface between SPL EAM and Eden Systems has been created. It is now necessary to migrate invoices that have been entered in the Eden application to SPL EAM. SPL will run an update script to load these files. SPL will also provide testing of the interface to ensure that all aspects of the interface are done properly before loading into the production environment. SPL will be on-site to help load the interface and support the "go live." SPL will also provide training to all those responsible for the entry of requisitions, purchase orders, receiving and invoices. The term of the contact will run through March 31, 2006, and the proposed time and material cost is estimated not -to -exceed $47,636.00. There is a liability cap in the agreement that is equal to the amount of the contract; which has been reviewed and approved by Risk Management. FINANCIAL IMPACT: Funds are available in FY 05-06 in the Electric Utility Administration Professional Services account number 520-8000-8001-2350-0923-000 for $23,818.00 and the Finance Department Administration Professional Services account number 100-6040-6041-2350 for $23,818.00. ENVIRONMENTAL IMPACT: None. CONFLICT OF INTEREST — Gift Disclosure Requirements SPL WorldGroup, Inc. Richard Zolezzi, President and Chief Executive Officer Michael Hulse, Project Director and contact RECOMMENDATION: Staff recommends that City Council approve the professional services agreement with SPL WorldGroup, Inc.