2005 AGN NOV 01 I13 - Laserfiche WebLink

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ITEM #13 CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF NOVEMBER O1, 2005 TO: Honorable Mayor and Council Members FROM: Jeannette Olko, Electric Utility General Manager SUBJECT: Approval of List of Pre -Qualified Professional Engineering firms DATE: October 27, 2005 BACKGROUND: The Electric Utility has had an ongoing need for professional engineering services to supplement existing in-house resources. The type of support that is needed includes electric power system operations, maintenance, and capital improvement projects. Both the cities of Pasadena and Riverside had similar needs, and had recently completed a process whereby a pool of pre -qualified engineering firms was established to help each utility meet planned goals for capital and operating projects. As similarly done by Pasadena and Riverside, an RFP for General Engineering Services was issued by Colton Electric Utility on August 15, 2005. DISCUSSION/ANALYSIS: The purpose of establishing the pool of engineering firms is to assist the utility to complete its planned projects and to help streamline the administrative process of contracting out engineering services on a project -by -project basis. Some of the projects that the utility needs assistance on is a 10 year Distribution System Master Plan, distribution system expansion, switchgear upgrades, wood utility pole replacement/reinforcement program, cable replacement, distribution capacitor placement program, generation plant build -out, and a possible 230 KV yard for connection to the grid. The services needed include, but are not limited to: project management, construction management, and/or installation of specific projects or tasks; preparation of conceptual and/or preliminary designs; site evaluation, layouts; development of cost and schedule estimates; design review; technical support of testing and commissioning; engineering analysis, design, and/or drawing of equipment and/or systems; preparation of specifications, RFQs, and RFPs consistent with City standards; assistance in evaluation of proposals and responses to RFPs; and preparation of as -built drawings. As projects are identified, the Electric Utility shall send each of the pre -qualified firms the appropriate bid package in accordance with the City's purchasing policy. None of the pre -qualified vendors are guaranteed work, and the Utility retains the right to self -perform or select other vendors to perform the work needed. Each fiscal year, the Electric Utility will issue the RFP for General Engineering Services to allow for changes to the pool of engineering firms. The RFP for General Engineering Services was sent to a list of 13 potential vendors, and a public notice inviting proposals was published in the Sun newspaper on August 17, 2005, and August 29, 2005. Five firms responded to the RFP, and include CH2MHill, Stanley Consultants, Inc., Bibb and Associates, Black and Veatch, and Beacon Integrated Solutions, LLC.