2005 AGN NOV 15 I10 - Laserfiche WebLink

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CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF OCTOBER 4, 2005 ITEM #10 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: ANTHONY ARROYO, HR DIRECTOR w�y SUBJECT: APPROVE DECEMBER 26, 2005 AS A CITY OBSERVED HOLIDAY DATE: November 2, 2005 BACKGROUND: This year the Christmas and New Years holidays fall on weekends. All non -safety Memoranda of Understanding (MOU) require employees to work on the Monday following particular (seasonal) holidays that fall on a Sunday. The MOUs state, in part, "For 4/10 employees, if Christmas Eve, New Year's Eve, Christmas Day or New Year's Day fall on a regularly scheduled day off, 10 hours shall be added to the floating holiday bank to be used by December 31St of the following year except for New Year's Day which will be used by the end of that year." The same provision also applies to those employees working eight (8) hour days. Additionally, language in the MOUs negotiated over the last year, allow employees to cash out up to 30 hours of the accrued 40 hours of holiday time earned during this holiday period. The holiday closure would only apply to this year; future years will be dealt with accordingly in all MOUs. Those bargaining groups who would be impacted have been notified by the Human Resources Department regarding the pending closure. DISCUSSION/ANALYSIS: The following agencies were contacted and are closed on Monday, December 26, 2005 and some also on January 2, 2006: Fontana, Ontario, Redlands, Rialto, Riverside, San Bernardino (the last four are closed on January 2, 2006). By closing on Monday, December 26, 2005, the city is providing a holiday for the day after Christmas. Historically, a city business is light the week after Christmas. Therefore, by being closed on December 26, 2005, there will no disruption of service (city personnel will be required to be on call and will continue to respond to emergencies). As a result of City Hall being closed on December 26, 2005, employees will use the 10 of the 40 hours of accrued holiday time and cash out up to 20 hours and bank the remaining 10 hours. Proper notification will be made using the city's cable channel and notices posted around city hall so that the public is aware of the closure. FINANCIAL IMPACT: No increased financial impact. There is potential for a savings given that employees will only cash out up to 20 hours rather then 30 hours of the holiday time (a good number of employees do take the week after Christmas as vacation and thereby do not cash out on the time). ENVIRONMENTAL IMPACT: Not applicable. CONFLICT OF INTEREST — Not applicable. RECOMMENDATION: Approve December 26, 2005 as a City observed holiday.