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CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF OCTOBER 4, 2005 TO: HONORABLE MAYOR AND CITY COUNCIL D FROM: Jeannette Olko, Electric Utility General Manager' ITEM #4 SUBJECT: Award of Bid For Four Diesel Powered Generators and Automatic Transfer Switches for the Fire Department to Bay City Electric Works, Inc. in the Amount of $96,266.01 DATE: September 26, 2005 BACKGROUND: At the September 20, 2005 City Council Meeting, the Council approved Resolution R-122-05, approving the 2004 Assistance to Firefighters Grant for the purchase of four diesel powered generators with automatic transfer switches to be installed in all of the City's fire stations. The generators will allow the fire stations and EOC to remain in operation during power outages. The generators will be installed by Electric Department personnel. DISCUSSION/ANALYSIS: The Electric Utility Department solicited for formal bids by posting a Notice Inviting Bids on August 23, 2005. Bid packages were mailed to seven -qualified vendors. Bid opening was held at 2:30 PM, September 13, 2005, at the Electric Department offices. Four bids were received, however, two were returned "non-responsive" due to the lack of the required bid security. A Bid Analysis is attached showing the prices, manufacturer, and delivery times quoted by the two responsive bidders. The low bidder's price is underlined. FINANCIAL IMPACT% Funds were approved at the City Council Meeting of September 20, 2005, and are available in account number 225-6090-6094-4930. ENVIRONMENTAL IMPACT: None. CONFLICT OF INTEREST — Gift Disclosure Requirements (Exact Company Name) Bay City Electric Works, Inc. President: (Name & Title) Tom Claycomb, President Contact: (Name) Don DeShields, Sales RECOMMENDATION: Staff recommends award of bid for four diesel powered generators and automatic transfer switches to Bay City Electric Works, Inc., in the amount of $96,266.01. Report Prepared By Rebecca Gallegos, Executive Assistant Attachments: (1) Bid Analysis REVIEW TEAM ONLY City Attorney:-- a City Manager: Finance Director: OTHER: