Laserfiche WebLink
CITY OF COLTON <br />AGENDA REPORT <br />For Council Meeting of <br />December 3, 1991 <br />TO: Honorable Mayor and City Council <br />K7:�� <br />FROM: Leslie Keane Stratton, City Manager; <br />Date: 11/26/91 <br />SUBJECT: Consider Ordinance Modifying City's <br />Purchasing Procedures <br />BACKGROUND: <br />Section 54203 of the Government Code requires that local agency <br />purchasing policies be adopted by ordinance. Colton's purchasing policies <br />(Municipal Code Chapter 3.08) were established in the early 1960s. In <br />1981, these policies were modified to bring the City into conformance <br />with the requirements of the California Public Contract Code related to <br />public works projects. <br />DISCUSSION• <br />Unlike most California cities, Colton's purchasing regulations treat all <br />purchases as if they were public works projects. Any purchase which <br />exceeds $5,000 must be advertised and awarded based on sealed bids <br />accompanied by bidders security. The cost for advertising can run as much <br />as $1,000, the timeframe for receipt of goods is extended by 30 days, and <br />the bid security requirement often increases the cost of the item <br />purchased. Colton regulations are silent on the issue of professional <br />consultant services, allowing staff to commit to on-going contracts for <br />hundreds of thousands of dollars with no Council review. <br />As the Council is aware, the League of California Cities makes available <br />sample ordinances which it feels best meet the requirements of local <br />government. We have redrafted our purchasing regulations in <br />accordance with such a model ordinance. In summary, this ordinance <br />establishes a centralized purchasing system; prescribes formal bidding <br />requirements for the purchase of supplies and equipment when the purchase <br />price is expected to exceed $10,000; requires written quotations for any <br />purchase which exceeds $5,000; codifies the state requirements for <br />bidding public works projects; and establishes bidding and award <br />requirements for open market purchases and professional services <br />agreements. The ordinance also allows the City to give some preference to <br />local businesses in instances where to City would be receiving sales tax, <br />when the distance required to transport equipment <br />for maintenance is excessive, or when there are tie bids. <br />Item No. d111_1 <br />CENTRAL RECORDS <br />FILE NOAL :S.'.,, r <br />