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CITY OF COLTON <br />AGENDA REPORT <br />For Council Meeting of <br />April 7, 1992 <br />TO: Honorable M or oCouncil <br />FROM: Ma L wty Manager <br />SUBJECT:Date : 4/2/92 <br />Consider The Implementation Of Policy And <br />Procedures For Addressing Requests From <br />City Council Members <br />BACKGROUND: <br />The purpose of implementing a policy for addressing requests from Council <br />Members is to establish a systematic approach in which requests for <br />Council Members are coordinated and processed. <br />DISCUSSION• <br />The goals of this set of policies and procedures are as follows: <br />• To respond to all City Council inquiries in a timely manner. <br />• To keep Council Members informed on the status of their requests. <br />• To avoid duplication of efforts between departments through <br />coordination with the City Manager. <br />• To keep the City Manager informed of Council requests and their <br />current status. <br />A four-part NCR form will be used for recording and processing all <br />requests. Completed requests will be returned to the Council Member <br />initiating the request and the City Manager's office. <br />A status report will also be submitted to the City Manager not more than <br />two weeks from the date the initial request was received to be included <br />in the City Council's weekly status reports. Each department must have <br />accurate and complete files of all Council requests processed by their <br />department. See attached Council Request Form. <br />RECOMMENDATION• <br />Staff recommends that Council adopts the implementation of the <br />aforementioned policies and procedures for addressing requests from <br />Council Members. <br />Attachment: Council Request Form <br />Procedures For Follow -Up Of Council Requests <br />Item No.- <br />L.— <br />