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2 <br />3 <br />4 <br />5 <br />6 <br />7 <br />8 <br />9 <br />10 <br />11 <br />12 <br />13 <br />14 <br />15 <br />16 <br />17 <br />18 <br />19 <br />20 <br />21 <br />22 <br />23 <br />24 <br />25 <br />26 <br />27 <br />28 <br />A RESOLUTION OF THE CITY COUNCIL OF THE <br />CITY OF COLTON AUTHORIZING THE <br />DESTRUCTION OF CERTAIN OBSOLETE RECORDS <br />WHEREAS, on March 17, 2009, the City Council adopted Resolution No. R-09-09 <br />which established the City of Colton Records Retention and Destruction Policy" ("the <br />Policy"); and <br />WHEREAS, the Policy complies with all requirements of Government Code section <br />34090 et seq, for destruction of obsolete records; and <br />WHEREAS, the Policy requires that City staff must receive approval from the Citv <br />Council by resolution and written consent from the City Attorney before destroying any <br />obsolete City records; and <br />WHEREAS. City staff has gathered a number of records which have reached or <br />exceeded the legally required retention period for such records and which are no longer <br />needed by the City; and <br />WHEREAS, in accordance with the Policy, this Resolution is presented to the City <br />Council for approval to destroy obsolete City records. <br />NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS: <br />SECTION 1. The City records, documents, instruments, books or papers which are <br />generally described and listed in Exhibit A," attached hereto and incorporated herein by <br />reference, have reached or exceeded the legally required retention periods and are no longer <br />required to be retained by the City; <br />(1) City Clerk Department Records <br />(2) City Manager Department Records <br />(3) Customer Service Department Records <br />(4) Development Services Department Records <br />(5) Finance Department Records <br />(6) Human Resources Department Records <br />SECTION 2. In accordance with the Policy and the requirements of Government Code <br />section 34090 et seq., the City Council hereby authorizes the City Clerk to destroy the above <br />described City records without making a copy thereof. <br />SECTION 3. The City Attorney's signature on this Resolution constitutes written <br />consent, as required by the Policy and Government Code section 34090, for the destruction of <br />the above described City records. <br />