2000 AGN JUL 18 I12 - Laserfiche WebLink

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CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF JULY 18, 2000 TO: HONORABLE MAYOR & CITY COUNCIL •�/� APPROVAL: HENRY T. GARCIA, CITY MANAGER ��LL0t O FROM: AL HOLLIMAN, FINANCE DIRECTOR `'� SUBJECT: REJECT ALL REQUEST FOR PROPOSALS FOR CONSULTING SERVICES AND A MOBILE DATA COMPUTER AUTOMATION PROGRAM FOR THE POLICE DEPARTMENT AND PIGGY -BACK ON TO THE CITY OF SAN BERNARDINO CONTRACT WITH MOTOROLA IN THE AMOUNT OF $144,053.65. DATE: JULY 10, 2000 On May 3, 2000, the Purchasing Division advertised for sealed proposals for Consulting Services to design and implement a Mobile Data Computer Automation Program for The Police Department. Proposals were opened in the Purchasing Office at 5:00 p.m., May 31, 2000. Two Proposals were received and evaluated. DISCUSSION/ANALYSIS The low proposal was received from Data 911 in the amount of $182,752.65. This proposal did not meet the submittal requirements for the following reasons; A) Did not include an emulation software solution to interface with the existing county CAD system. B) Did not include a way of receiving/transmitting data. The second Proposal was received from Pacific Arepco Inc. in the amount of $313,495.06. At the time this Proposal was issued, the San Bernardino County Sheriffs Department was in the process of contracting for hardware and software. Since the county had not made an award, staff felt it was in the City's best interest to contract with a consultant that would help with the changeover from our current computer enviornment and meet the grant deadline. The hardware and software proposed would enable the City to interface with the County's anticipated changes. The county has since made a decision to change to Vision software. With this information,the need for the consultant portion of the RFP dissipated. Staff feels it would be in the City's best interest to reject these proposals and Piggy -back onto the City of San Bernardino contract with Motorola in the amount of $144,053.65. This would provide the City with an automation program that will fully intergrate with the County's software. ALTERNATIVES Award the contract to Pacific Arepco Inc. in the amount of $313,495.06, however, this would result in the City spending $169,441.41 more than necessary. FINANCIAL IMPACT The funds for this project are grant funded and available in account number 100-6070-6076-4930 and account number 100-6070-6081-4900. ENVIRONMENTAL IMPACT None. RECOMMENDATION Staff recommends that all proposals be rejected and the City Piggy -back onto the City of San Bernardino's contract with Motorola in the amount of $144,053.65. Report Prepared By: Nicole Mihld, Purchasing Assistant Attachments: None Page I of I Item #12