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CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF MAY 1, 2001 TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS APPROVAL: HENRY T. GARCIA, CITY MANAGER �� FROM: AL HOLLIMAN, FINANCE DIRECTOR SUBJECT: AWARD A CONTRACT FOR COMPUTER SYSTEM SERVERS, FOR THE POLICE DEPARTMENT AND INFORMATION SYSTEM DIVISION, TO DELL COMPUTERS IN TH AMOUNT OF $55,390 DATE: APRIL 23, 2001 BACKGROUND The Police Department currently has one server that is acting as both a database and a file and print server. Two more servers are needed. One to act as a database alone; one to act as a file and print server; and, one as a back up to the other two. The Information Systems Division needs an additional server to accommodate the new property tax, business license and permit systems for the City. DISCUSSION/ANALYSIS Following a competitive request for proposal process, at the Council Meeting of June 15, 1999 the City Council approved the standardization of the City's computer equipment to Dell Computers and approved a contract with Dell Computers for all of the City's workstations. This was recommended to eliminate the service and reliability issues the City had been encountering by purchasing the lowest price computers from a variety of different vendors. Since purchasing the Dell Computers, the City has not encountered the high number of service and reliability problems they had faced in the past. In an effort to keep our servers standardized with our workstations, staff is recommending that the City Council award a sole source contract to Dell Computers for these three servers. ALTERNATIVES The City Council could instruct staff to solicit competitive bids and award a contract to the low bidder. This would, however, defeat the purpose of standardizing our equipment. FINANCIAL IMPACT ..The funds in the amount of $35,374.55 for the Police Department servers are budgeted in the Law ; - _i orcement Grant capital office equipment account number 100-6070-6086-4900. The funds for the Infprmation Services server in the amount of $20,015.45 are budgeted in the Information Services capital office equipment account number 605-6040-6044-4900. Ione F Attachments: None Page 1 of 1 Item #8