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CITY OF COLTON AGENDA REPORT For the City Council Meeting of July 17, 2001 TO: Honorable Mayor and Council Members FROM: Thomas K. Clarke, Utilities Direct or� Item #12 SUBJECT: Award of Contract to Purchase Two (2) 1500 KVA Padmount Transformers for the Utilities Department to Wesco Utility Supply in the Amount of $27,567.30 DATE: June 25, 2001 BACKGROUND: The Utilities Department purchases transformers into Electric Stores inventory when the need arises to upgrade, replace, or install a new transformer for an Electric customer. The City also orders back-up transformers to be used to replace a transformer that goes bad in the system. Back-up transformers are necessary, due to the long delivery time. At this time, the Utilities Department has a requirement for two (2) 1500 KVA padmount transformers to be used as back-up. DISCUSSION /ANALYSIS: The Utilities Department received bids at 2:30 P.M., May 30, 2001, for 1500 KVA transformers to be used for the Ashley Furniture Project. On June 19, 2001, City Council awarded a contract to Wesco Utility Supply for two (2) 1500 KVA transformers. Wesco Utility has agreed to extend the bid price of $12,822.00 each for these additional transformers. ALTERNATIVES: The City can decide to not purchase back-up transformers. However, if an existing transformer fails, the customer may be without service for 8-10 weeks, as that is the lead-time for these transformers. FISCAL IMPACT: These transformers are purchased into Electric Stores inventory account number 520-1500-154. The transformers are charged to the appropriate budgeted account, as they are needed. ENVIRONMENTAL IMPACT: None. RECOMMENDATION: Staff recommends award of contract for two (2) 1500 KVA padmount transformers to Wesco Utility in the Amount of $27,567.30. Report prepared by Rebecca Gallegos, Buyer Page 1 of 1 Item #12