AR 050206 Systematix contract - Laserfiche WebLink

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ITEM #21 CITY OF COLTON AGENDA REPORT FOR THE COLTON UTILITY AUTHORITY MEETING OF MAY 2, 2006 TO: HONORABLE CHAIRPERSON AND UTILITY AUTHORITY MEMBERS FROM: ERIC R. FRASER, DIRECTOR OF WATER & WASTEWATER OPERATIONS SUBJECT: AWARD OF CONTRACT FOR PURCHASE OF PUROLITE A-530 RESIN FOR WELL NOS. 15,17 AND 24 PERCHLORATE TREATMENT SYSTEMS DATE: APRIL 24, 2006 BACKGROUND: Two wellhead treatment systems that remove perchlorate to levels below the State of California Action Level of 6 parts per billion were installed to treat the water produced by three wells that supply water to the City. These systems use an ion -exchange resin process to remove the perchlorate. Each system consists of four (4) tanks and the resin must be replaced when fully saturated with perchlorate. In accordance with City purchasing policy sealed bids were solicited and opened on Thursday, April 13, 2006 at 3:00 PM in the Corporate Yard conference room. Systematix Company was the low bidder in the amount of $97,350 for Well Nos. 15 and 17 and $97,350 for Well No. 24. Please see attached Bid Analysis Worksheet. DISC USSION/ANALYSIS: Resin in tanks 1 & 3 at Wells 15 and 17 and resin in tanks 2 & 4 at Well 24 have reached their absorptive capacity. Both ion exchange systems need to be ready for the summer water demand. FINANCIAL IMPACT: Sufficient funds are available in Capital Improvement Account Number 521-8100-8105-3895- 0000-000. ENVIRONMENTAL IMPACT: None CONFLICT OF INTEREST — Gift Disclosure Requirements Exact Business Name: Systematix Company President or Equal: Charles F. Michaud, President Contact: Charles F. Michaud, President RECOMMENDATION: Staff recommends that the Colton Utility Authority authorize the City Manager to execute a contract with Systematix Company to provide 600 cubic feet of Purolite A-530 resin for Well Nos. 15 and 17 in an amount not -to -exceed $97,350 and provide 600 cubic feet of Purolite A-530 resin for Well No. 24 in an amount not -to -exceed $97,350.