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CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF AUGUST 15, 2006 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: AMER JAKHER, P.E.; PW DIRECTOR / CITY ENGINEER SUBJECT: APPROVE AN AMENDMENT TO THE MAINTENANCE SERVICES AGREEMENT WITH ABILITY COUNTS INCORPORATED EXTENDING THE TERM OF THE AGREEMENT THROUGH JUNE 2007 AND INCREASING COMPENSATION IN THE AMOUNT OF $37,272. DATE: August 7, 2006 ITEM #19 BACKGROUND: Partnerships With Industry (PWI) provided general janitorial services for the City of Colton since September of 2002. PWI permanently closed its Inland Empire Office March 31, 2005. The services that were provided by PWI have been provided to the City by Ability Counts Inc. since April of 2005. Ability Counts Incorporated provides the City with the same services as were provided the City by PWI. Ability Counts, like PWI assists adults with developmental disabilities to work within the community. By allowing Ability Counts to absorb some of the janitorial tasks the City's Building Maintenance staff is able to concentrate on higher level tasks and projects. DISCUSSION/ANALYSIS: Ability Counts has janitorial maintenance responsibility for five (5) of the nineteen (19) City facilities: City Hall, Community Development, Main Library, Learning Center and Fire Station No. 1. The duties Ability Counts performs include: vacuuming, dusting, trash pick up, window cleaning, etc. Staff is still performing the custodial duties for the 14 remaining facilities, when available staff will utilize restitution workers and students to assist with these remaining facilities. On August 16, 2005, City Council awarded Ability Counts, a janitorial maintenance agreement that was renewable for an additional year. Staff recommends extending the award agreement for fiscal year 2006/2007 by amending the original agreement. The annual contract for Ability Counts is in the amount of $37,272. If the City were to hire one (1) additional Maintenance Worker I it would cost the City approximately $50,000 per year; a savings of $12,728. Contracting with Ability Counts allows staff to focus more time to ongoing remodel projects and promotes public welfare by providing Ability Counts' clients with opportunities to learn job and interpersonal skills in a supervised setting. FINANCIAL IMPACT: For fiscal year 2006/2007, the funding for this service is budgeted in Building Maintenance's professional services account: 605-6150-6211-2350. Throughout the term of the contract the monthly billing amount may vary slightly as employees are paid based on productivity rather than a flat, consistent rate. Overall the amended agreement does not reflect an increase from the annual compensation provided the contractor last fiscal year. Based on the anticipated prevailing wage costs it is anticipated the bi-weekly invoices will average $1553, thus the proposed attached contract is made out in an amount not to exceed $37,272. 7/10/03 Cry Clerk's Office Cb