(6)AR 020309 Technical Services - Laserfiche WebLink

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ITEM #6 CITY OF COLTON AGENDA REPORT FOR THE CITY COUNCIL MEETING OF FEBRUARY 3, 2009 TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: MARITZA TAPIA, INTERIM PUBLIC WORKS DIRECTOR SUBJECT: AUTHORIZE AWARD OF A PROFESSIONAL SERVICES AGREEMENT TO TECHNICAL SERVICES UNLIMITED IN THE AMOUNT OF $100,000. DATE: January 27, 2009 BACKGROUND: The current vacancy of the Public Works Director/City Engineer position has left the Engineering Division of the Public Works Department without a licensed engineer in-house. In February 2008, Council action identified the principal for Technical Services Unlimited, Thomas I. Williams, as the Interim City Engineer/Construction Manager. The Public Works Department requires a licensed engineer to continue to temporarily undertake the basic functions of a City Engineer. The existing contract with Technical Services Unlimited expired on January 31, 2009. The following functions previously executed by the City Engineer are currently unavailable to department staff in-house: Sign city plans and specifications for capital improvement projects and proposed development projects Act as a resource for Engineering staff, City staff and other organizations, coordinate pertinent information, resources and work teams necessary to support a positive and productive environment. Attend and participate in professional community meetings as necessary; stay current on issues relative to the field of Engineering and relative service delivery responsibilities; respond to and resolve sensitive and complex community and organizational. ANALYSIS/DISCUSSION: Many ongoing projects are in the construction phase and will require construction management. Section 3.08.140 (E) of the CMC authorizes the Council to waive the formal proposal process for professional services agreements when the City Manager determines that it is in the best interest of the City and its Administrative operations to dispense with public bidding. As the City Engineer position remains unfilled at this time it is prudent to retain consistency within the Engineering Division to ensure project schedules are not affected by changing factors. Staff requests a new agreement be awarded to Technical Services Unlimited for City Engineer and construction management services. The proposed agreement will have an eleven month term, February 1, 2009 through December 31, 2009, and not exceed $100,000. As the Interim City Engineer Mr. Williams will report to the Interim Public Works Director and work collaboratively with the Engineering Manager on all assigned projects.