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ITEM #11 CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF FEBRUARY 17, 2009 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: MARITZA TAPIA — INTERIM PUBLIC WORKS DIRECTOR SUBJECT: AUTHORIZATION TO AMEND THE TERM OF THE AGREEMENTS BETWEEN THE CITY AND THE FOLLOWING CONSULTANTS AND CONTRACTORS: FRACO ENTERPRISES, KWANG COOK AND ASSOCIATES, AND RADIX FIRE PROTECTION INC. DATE: February 9, 2009 BACKGROUND: The City of Colton identified seventy (70) capital improvement projects in its current Capital Improvement Program (CIP). Of these projects, forty five (45) are identified to be moving into their construction phase during fiscal year 2008/2009. Several of these projects currently have existing agreements for architectural, engineering design, environmental services, and construction, which have terms that have expired. DISCUSSION/ANALYSIS: Due to delays experienced by some of the capital projects their corresponding agreements need to have the establish contract term extended. Factors that led to delays in the projects include: environmental clearance from CALTRANS, additional work requested from contractors by staff, and design changes. The following architects, consultants and contractors require amendments and change orders to their existing agreements to extend the contract term through August 30, 2009: 1) Fraco Enterprises for the Washington and Reche Canyon Widening Project, 2) Kwang Cook and Associates for the Teen Center Project, and 3) Radix Inc. for the Fire Sprinkler System. Staff recommends approval of the appropriate amendments to the identified agreements above, which will allow for completion of the awarded work; this action will not have any financial impacts to the correspondent projects. FINANCIAL IMPACT: This action will not have a financial impact. ENVIRONMENTAL IMPACT: Not Applicable. 7/10/03 City Clerk's Office Cb