(5)AR 060209 Notice of Completion

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ITEM #5 CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF JUNE 2, 2009 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: MARITZA TAPIA, INTERIM PUBLIC WORKS DIRECTOR SUBJECT: APPROVE CHANGE ORDER NO. 1 AND AUTHORIZE RECORDATION OF A NOTICE OF COMPLETION FOR THE MCKINLEY PARK IMPROVEMENT PROJECT AND PRADO PARK IMPROVEMENT PROJECT DATE: MAY 21, 2009 BACKGROUND: The McKinley Park Improvement Project and Prado Park Improvement Project are listed in the Fiscal Year 2008/2009 Capital Improvement Program. The scope of the McKinley Park Improvement Project included: relocation of the parking area to the north side of the park, installation of new safety surface mat for playground area, and installation of walkways connecting the entrance of the park to the four tee -ball fields. The Prado Park Improvement Project scope of work included installation of the following amenities: playground equipment, safety surfacing mat, concrete walkways, 18' Gazebo, new park signage, barbeques, and two (2) picnic tables with concrete pads. DISCUSSION/ANALYSIS: Staff bid the McKinley Park Improvement Project and Prado Park Improvement Project in accordance with the bidding procedures for public projects established by section 3.08.090 of the purchasing ordinance. International Pavement Solutions was the lowest responsive bidder, with a submitted bid amount of $216,904.90. On July 15, 2008, the City Council authorized the award of a construction contract for the McKinley Park Improvement Project and Prado Park Improvement Project to International Pavement Solutions. A `Notice to Proceed' for the project was issued on October 16, 2008. During the construction of the identified improvements it was necessary to complete the following added work: 1) additional safety surfacing materials 2) installation of a trash enclosure 3) additional asphalt materials. Staff recommends approval of the attached change order, Exhibit C, in the amount of $17,055.47 (7.86% of awarded contract). International Pavement Solutions completed the project satisfactorily as specified on contract documents, plans and specification as of April 13, 2009. Staff requests authorization to file and record the Notice of Completion for the McKinley Park Improvement Project and Prado Park Improvement Project; attached as Exhibit A and Exhibit B.