1997 AGN AUG 05 I12 - Laserfiche WebLink

Browse Search

y CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF AUGUST 5, 1997 TO: HONORABLE MAYOR & CITY COUNCIL APPROVAL: LEN WOOD, INTERIM CITY MANAGER FROM: ANNA A. VEGA, FINANCE DIRECTOR A dB k SUBJECT: AWARD OF BID FOR TRANSFORMERS FOR THE ELECTRIC DEPARTMENT TO SOUTHWEST POWER IN THE AMOUNT OF $14,511.77, UTILITY PRODUCTS IN THE AMOUNT OF $34,147.06 AND WESCO UTILITY IN THE AMOUNT OF $23,530.27 DATE: JULY 22, 1997 BACKGROUND The Electric Department orders transformers into Electric Stores when the need arises to upgrade, replace or install a new transformer for an Electric customer. The City also orders back-up transformers to be used to replace a transformer that goes bad in the system. Back-up transformers are necessary, due to the long delivery time. DISCUSSION/ANALYSIS On June 24, 1997, Purchasing posted a Notice Inviting Bid for these transformers. Bid opening was held at 3:00 p.m., July 17, 1997, in the Purchasing office. Four bids were received and evaluated. A Bid Analysis is attached showing the price and delivery quoted by each vendor. The recommended vendor's price is underlined for each size transformer. The total of bid award is listed at the bottom for each recommended vendor. Also attached is a Transformer Load Loss Evaluation. This evaluation shows the true cost of the transformer over its useful lifetime, using a combination of loss calculations supplied by the transformer manufacturer and the unit price quoted by the vendor. The lowest evaluated cost for each transformer is underlined. The recommendations are made from the result of this evaluation. ALTERNATIVES None FINANCIAL IMPACT 4 These transformers are urchased into Electric stores inventory account number 520-1500-154. They are charged to the riate =ete—ense(7ount, as they are needed. Thomas K. Clarke, Utility Director ENVIRONMENTAL IMPACT None RECOMMENDATION Staff recommends award of bid for Item #1-3 & 5 to Utility Products in the amount of $34,147.06, Item #6 to Southwest Power in the amount of $14,511.77 and Item #4 & 7 to WESCO Utility in the amount of $23,530.27. Report prepared by Mary J. Milroy, Purchasing Coordinator Attachments: (2) Bid Analysis Transformer Load Loss Evaluation Page 1 Item No. O. 12 T