1997 AGN FEB 18 I12 - Laserfiche WebLink

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CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF FEBRUARY 18, 1997 TO: HONORABLE MAYOR & CITY COUNCIL APPROVAL: MALIK D. FREEMAN, CITY MANAGER FROM: ANNA A. VEGA, FINANCE DIRECTORQ--'� �r- SUBJECT: AWARD OF BID FOR AN ANNUAL CONTRACT FOR TIRES AND TUBES AND ON/OFF SITE SERVICE TO PARKHOUSE TIRE, INC. IN AN ESTIMATED AMOUNT OF $52,653.90 DATE: FEBRUARY 6, 1997 BACKGROUND On December 15, 1997, Purchasing solicited sealed bids for an annual contract on automotive tires, tubes, and repair service. These requirements are generated for vehicles assigned to all City departments. This contract will be for the period of February 21, 1997 through February 20, 1998, and items will be purchased on an "as required" basis. The quantities were estimated, based on the history of the previous years usage. DISCUSSION/ANALYSIS Purchasing mailed out five bid packages to vendors in Colton and the surrounding area. The location of the vendor is important because many purchases made on this contract require a fast response. A local vendor can save the City additionally by shortening the time that a vehicle is out of service in the field. Bid opening was held at 3:00 p.m., January 29, 1997, in the Purchasing office. One bid was received and evaluated. The attached Bid Sheet shows the estimated quantities and the prices quoted by the vendor. The bidder, Parkhouse Tire, is located within the City of Colton. The City's Purchasing Ordinance does not prohibit the City from awarding a contract when only a single bid is received. ALTERNATIVES None FINANCIAL IMPACT Departments budget funds for tire replacement and service in their Vehicle Operating Expense account. ENVIRONMENTAL IMPACT None RECOMMENDATION Staff recommends that the Council award an annual contract for tires, tubes and on/off site service to Parkhouse Tire, Inc. for an estimated amount of $52,653.90. Attachments: Bid Analysis Page 1 of 1 Item No. 12