1999 AGN APR 20 I10 - Laserfiche WebLink

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CITY OF COLTON AGENDA REPORT R COUNCIL MEETING OF APRIL 20. 1999 APPROVAL: HENRY T. GARCIA, CITY MANAGE FROM: DILU DE ALWIS, ACTING FINANCE RECTOR SUBJECT: AWARD OF BID FOR TRANSFORMERS FOR THE ELECTRIC DEPARTMENT TO SOUTHWEST POWER IN THE AMOUNT OF $15,550.48 AND WESCO UTILITY IN THE AMOUNT OF $47,116.67 DATE: APRIL 12, 1999 BACKGROUND The Electric Department orders transformers into Electric Stores when the need arises to upgrade, replace or install a new transformer for an Electric customer. The City also orders back-up transformers to be used to replace a transformer that goes bad in the system. Back-up transformers are necessary, due to the long delivery time. DISCUSSION/ANALYSIS On March 8, 1999, Purchasing posted a "Notice Inviting Bids" for these transformers. Bid opening was held at 2:30 p.m., March 29, 1999. Five bids were received and evaluated. A Bid Analysis is attached showing the price and delivery quoted by each vendor. The recommended vendor's price is underlined for each size transformer. The total of bid award is listed at the bottom for each recommended vendor. Also attached is a Transformer Load Loss Evaluation. This evaluation shows the true cost of the transformer over its useful lifetime, using a combination of loss calculations supplied by the transformer manufacturer and the unit price quoted by the vendor. The lowest evaluated cost for each transformer is underlined. The recommendations are made from the result of this evaluation and the delivery time. Pauwels Transformer was low bidder on item, 44 but the delivery time was 23 weeks and the Electric Department is in need of these transformers in a more timely manner. Therefore, award is recommended for Wesco Utility. ALTERNATIVES None. FINANCIAL. IMPACT These transformers are purchased into the Electric Stores inventory account number 520-1500-154. They are charged to the appropriate expense account, as they are needed. ENVIRONMENTAL IMPACT None. RECOMMENDATION Staff recommends award of bid for Items #1 , #2, and #4 to Wesco Utility in the amount of $47,116.67 and Item #3 to Southwest Power in the amount of $15,550.48. Report Prepared By: Nicole Mihld, Purchasing Assistant Attachments: (2) Bid Analysis Transformer Load Loss Evaluation Page 1 of 1 Item # 10