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CITY OF COLTON <br />AGENDA REPORT <br />FOR COUNCIL MEETING OF DECEMBER 7, 1999 <br />TO: HONORABLE MAYOR & CITY COUNCIL <br />APPROVAL: HENRY T. GARCIA, CITY MANAGER ��"� <br />FROM: AL HOLIMAN, FINANCE DIRECTOR <br />SUBJECT: AWARD OF BID FOR A SELF-PROPELLED ASPHALT PAVER TO NIXON-EGLI <br />EQUIPMENT CO. IN THE AMOUNT OF $43,206.67. <br />DATE: NOVEMBER 29, 1999 <br />BACKGROUND <br />The City Council approved the lease purchase of a self-propelled asphalt paver in the FY 99-00 Street <br />Division of the Public Works Department budget. In August of 1998 the Department of Finance for the <br />City of San Luis Obispo advertised for sealed bids for the acquisition of one self-propelled asphalt paver. <br />Bid(s) were opened publicly in their City Hall Council Chamber at 3:00 p.m., September 10, 1998. <br />DISCUSSION/ANALYSIS <br />The City of San Luis Obispo awarded a contract to Nixon-Elgi Equipment Co. in the amount of $40,099 <br />plus applicable tax for that area. The City of Colton can piggy -back onto this bid and purchase the paver <br />for the same base amount. <br />ALTERNATIVES <br />Staff could solicit bids for the purchase of the self-propelled asphalt paver, however the time and cost <br />associated with the bid process would likely increase the overall price of the paver. <br />FINANCIAL IMPACT <br />Council appropriated the funds for the lease purchase of the above mentioned equipment in the Street <br />Divisions account # 100-6150-6160-4910. City Council is taking action to approve a tax-exempt lease at <br />tonight's Council Meeting. The lease will provide financing for certain equipment and vehicles, which will <br />initially be paid for from City funds. The City will be reimbursed by the lease. The lease will be <br />competitively bid to get the best interest rate and all equipment and vehicles added to the lease will be <br />subject to Council approval at the time of purchase. <br />ENVIRONMENTAL IMPACT <br />None <br />Staff recommends the City Council award the Contract to Nixon-Elgi Equipment Co. in the amount of <br />$43,206.67, utilizing the San Luis Obispo bid process. Staff also recommends approval to add the paver <br />to the master lease in the amount of $43,206.67. <br />Report Prepared By: Nicole Mihld, Purchasing Assistant <br />Attachments: None <br />Page ( of l <br />Item #10 <br />