1999 AGN DEC 21 I05 - Laserfiche WebLink

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CITY OF COLTON AGENDA REPORT For the City Council Meeting of December 21, 1999 TO: Honorable Mayor and City Cou APPROVAL: Henry T. Garcia, City Manager FROM: Thomas K. Clarke, Utility Director�� SUBJECT: Award of Bid for Various Transformers for the Utility Department to Cummins Utility In The Amount Of $11,538.14 and Wesco Utility In The Amount Of $13,880.36. DATE: December 9, 1999 BACKGROUND The Electric Department orders transformers into Electric Stores when the need arises to upgrade, replace or install a new transformer for an Electric customer. The City also orders back-up transformers to be used to replace a transformer that goes bad in the system. Back-up transformers are necessary, due to the long delivery time. DISCUSSION/ANALYSIS On November 16, 1999, the Electric Department posted a Notice Inviting Bids for various transformers. A bid opening was held at 10:30 a.m., December 9, 1999, at the Corporate Yard. Five bids were received and evaluated. A Bid Analysis is attached showing the price and delivery quoted by each vendor. The recommended vendor's price is underlined for each size transformer. The total of bid award is listed at the bottom for each recommended vendor. Also attached is a Transformer Load Loss Evaluation. This evaluation shows the true cost of the transformer over its useful lifetime, using a combination of loss calculations supplied by the transformer manufacturer and the unit price quoted by the vendor. The lowest evaluated cost for each transformer is underlined. The recommendations are made from the result of this evaluation. ALTERNATIVES None FINANCIAL IMPACT These transformers are purchased into Electric Stores Inventory Account Number 520-1500-154. They are charged to the appropriate budgeted account, as they are needed. RECOMMENDATION Staff recommends award of bid for Items #1 and #2 to Cummins Utility Supply in the amount of $11,538.14 and Item #3 to Wesco Utility in the amount of 513,880.36. Report prepared by Rebecca Gallegos, Purchasing Assistant Attachments: (2) Bid Analysis and Transformer Load Loss Evaluation Page 1 of 1 Item #5