1999 AGN FEB 16 I06 - Laserfiche WebLink

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CITY OF COLTON AGENDA REPORT For City Council Meeting of February 16, 1999 TO: HONORABLE MAYOR & CITY COUNCIL APPROVAL: HENRY GARCIA, CITY MANAGE FROM: JOHN C. HUTTON, PUBLIC WORKS DIRECTOR SUBJECT: RECOMMENDATION FOR AWARD OF CONTRACT TO LOWEST RESPONSIBLE BIDDER FOR THE 1998-99 PAVEMENT REHABILITATION PROJECT - PHASE II DATE: FEBRUARY 4� 1999 BACKGROUND: The Proposed Phase II of the Street Paving Program for Fiscal Year 1998199 was presented to City Council December 15, 1996; expenditure approval was granted in the amount of $554,944. The Project consists of rehabilitation, via 2" Cold Plane & 2" AC Overlay, of 921,141 square feet of existing streets. The Public Works Department personnel based project location selections upon input from the State Mandated IMS Program and a visual inspection. Bid Opening for the City of Colton 1998-99 Pavement Rehabilitation Project — Phase it was held on February 2, 1999; eight Bid Proposals were submitted. One Bidder was rejected for non-compliance; the remaining Bidders are listed in ranking order: 1. All American Asphalt $380,466.99 2. Hood Corporation $382,580.83 3. Laird Construction $387,820.00 4. Matich Corporation $398,732.51 5. Vance Corporation $399,378.52 6. Yeager construction $399,378.52 7. Holland Lowe Construction $451,937.08 Upon review of the Bid Proposals submitted, All American Asphalt has been designated as the Lowest Responsible Bidder with a Total Bid Amount of $380,466.99. DISCUSSION/ANALYSIS: The Engineers Estimate for this project was $450,000 with a contingency of $104,994 for a total of $544,994. The original estimate of $554,994 was downsized to $450,000 to reflect the removal of a portion of Phase II which was added to Phase I in order to avoid a conflict with the Interconnect Project currently under construction. in addition, three (3) streets (Citrus, Veteran's Way and Rialto Ave) were added to the 1998-99 Pavement Rehabilitation Project - Phase I; the funding for this portion of the project was taken from the original request for Phase ll funding. The majority of the bids came in under the Engineers Estimate, and were quite close with a spread of only $18,931.53 between the first six bidders. FINANCIAL IMPACT: All funds being utilized for this project are from Gas Tax, Measure I, and transportation funding sources. No General Funds are being used. RECOMMENDATION: ■ Staff recommends that City Council award the 1998199 Pavement Rehabilitation Project — Phase It construction contract in the amount of $380,446.99, to All American Asphalt and that a contingency fund of $175,050.01 be maintained for the Change,Orders from Phase I and any Change Orders that may be required for Phase II. Attachments Page 1 of 1 Dill # 6