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CITY OF COLTON <br />AGENDA REPORT <br />FOR COUNCIL MEETING nF .IANI IARY R 10QQ <br />APPROVAL: HENRY T. GARCIA, CITY MANAGE <br />FROM: DILU DE ALWIS, ACTING FINANCE DIRECTOR 447/1/t -J w <br />SUBJECT: AWARD OF BID FOR TRANSFORMERS FOR THE ELECTRIC DEPARTMENT TO <br />PAUWELS TRANSFORMERS IN THE AMOUNT OF $45,931.67 AND WESCO UTILITY <br />IN THE AMOUNT OF $25,521.32 <br />DATE: DECEMBER 21, 1998 <br />BACKGROUND <br />The Electric Department orders transformers into Electric Stores when the need arises to upgrade, <br />replace or install a new transformer for an Electric customer. The City also orders back-up transformers <br />to be used to replace a transformer that goes bad in the system. Back-up transformers are necessary, <br />due to the long delivery time. <br />DISCUSSION/ANALYSIS <br />On November 25, 1998, Purchasing posted a "Notice Inviting Bids for these transformers. Bid opening <br />was held at 2:00 p.m., December 17, 1998. Five bids were received and evaluated. <br />A Bid Analysis is attached showing the price and,delivery quoted by each vendor. The recommended <br />vendor's price is underlined for each size transformer. The total of bid award is listed at the bottom for <br />each recommended vendor. <br />Also attached is a Transformer Load Loss Evaluation. This evaluation shows the true cost of the <br />transformer over its useful lifetime, using a combination of loss calculations supplied by the transformer <br />manufacturer and the unit price quoted by the vendor. The lowest evaluated cost for each transformer is <br />underlined. The recommendations are made from the result of this evaluation and the delivery time. <br />Southwest Power was low bidder on items #7 and #8 but the delivery time was 20 - 23 weeks and the <br />Electric Department is in need of these transformers in a more timely manner. Therefore, award is <br />recommended for Wesco Utility. <br />ALTERNATIVES <br />None. <br />FINANCIAL IMPACT <br />These transformers are purchased into the Electric Stores inventory account number 520-1500-154. They <br />are charged to the appropriate expense account, as they are needed. <br />ENVIRONMENTAL IMPACT <br />None. <br />RECOMMENDATION <br />Staff recommends award of bid for Items #1 , #2, #3 and #6 to Pauwels Transformers in the amount of <br />$45,931.67 and Items #4, #5, #7 and #8 to Wesco Utility in the amount of $25,521.67. <br />Report Prepared By: Nicole Mihld, Purchasing Assistant <br />Attachments: (2) Bid Analysis i an # 9 <br />Transformer Load Loss Evaluation <br />Page 1 of 1 <br />