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CITY OF COLTON AGENDA REPORT FOR CITY COUNCIL MEETING March 7, 2000 TO: Honorable Mayor and City C�uncil APPROVAL: Henry Garcia, City Manage�� FROM: Dennis Morris, Human Resource Director�, �1� , SUBJECT: Approval Of Amendment And Reorganization To Resolution 2240 "Personnel System Rules And Regulations" And The Amendment Of Ordinance No. 1122 "Civil Service System". DATE: February 28, 2000 BACKGROUND: The City of Colton Personnel Rules and Regulations and the Civil Service Ordinance have not been reviewed or updated since 1962, hence they are in need of consolidarion and reorganization. DISCUSSION/ANALYSIS: One of the most visible problems with rule compliance is that the Administrative Policy Manual is confusing to anyone seeking clear, complete procedures. Some rules are referenced throughout the manual, rather than having all of the information on one subject in one area. In addition, the Civil Service Ordinance contained items that should be reorganized to be included in the Personnel Rules and Regulations; and the Personnel Rules and Regulations contained items that needed to be included in the Civil Service Ordinance. To make the rules easier to interpret for enforceability, the attached revised Personnel Rules and Regulations and the Civi] Service Ordinance have been reorganized, in order to gather like information for quick and accurate reference. All resolutions making changes to the 1962 version are now referenced in the updated version. With this revision/re-organization, this will be our first step in complering a new Adininistrarive Policy Manual that will be more "user friendly" and assist our staff with the tools to administer the rules. The attached updated Personnel Rules and Regulations and Civil Service System have been reviewed (with no objections made) by all of our employee Associations/Unions and there was a unanimous vote of approval by the Civil Service Commission at their February 9th meeting. The Civil Service Board appointed Chairperson Lopez to attend the Council Meeting in March in support of this agenda item. FINANCIAL IMPACT: None RECOMMENDATION: Staffs recommends that City Council approves the attached Amendment to Resolurion 2240 and conduct the first reading of the Civil Service Ordinance. PREPARED BY: Vicki Porter Attachment: Resolution 2240 (Shike over and fmal document) Ordinance 1122 (Strike over and fmal document) Item #5