2002 AGN AUG 20 I10 - Laserfiche WebLink

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Item #10 CITY OF COLTON AGENDA REPORT FOR THE COUNCIL MEETING OF AUGUST 20, 2002 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: DILU DE ALWIS, FINANCE DIRECTOR SUBJECT: AWARD OF BID FOR RESCUE TOOLS FOR THE FIRE DEPARTMENT TO HUB CONSTRUCTION SPECIALTIES IN THE AMOUNT OF $24,399.37 DATE: AUGUST 12, 2002 The Federal Emergency Management Agency (FEMA) awarded the City of Colton Fire Department a grant through FIRE Act of 2001 (Federal Assistance to Firefighters Grant Program). At the Council meeting of January 15, 2001, the City Council approved the acceptance of this grant and the Fire Department's proposed expenditures. One of the expenditures proposed was to equip our rescue unit to meet California Office of Emergency Services "Heavy Rescue" certification requirements. ANALYSIS/DISCUSSION On July 16, 2002, Purchasing solicited bids for rescue tools from nine vendors. Bid opening was held on August 6, 2002, in the Purchasing Office. Two bids were received and evaluated from Hub Construction Specialties and HCS Cutler. A Bid Analysis is attached showing the prices quoted by each vendor. Bidders were not required to bid on all items, since not all bidders supply each and every item. While Hub Construction bid on most items, HCS Cutler did not. In order to determine the low bidder, Hub's bid price of $20,667.03 was adjusted to exclude the items that were not bid by HCS Cutler. This price was then compared to HCS Cutler's price of $20,943.23, which was adjusted to reflect the I% local bidders preference. Hub Construction Specialties is the low bidder. Staff is recommending Council award a contract to Hub Construction Specialties for all items they bid in the total amount of $24,399.37. ENVIRONMENTAL IMPACT None FISCAL IMPACT: Funds have been approved for this purchase in the Fire Department Miscellaneous Capital account number 100-6090- 6091-4930. RECOMMENDATION: Staff recommends the City Council award the bid for fire rescue tools to Hub Construction Specialties in the Amount of $24,399.37. Report prepared by Mary J. Scribner, Purchasing Manager Attachment: Bid Analysis