2002 AGN AUG 20 I11 - Laserfiche WebLink

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TO: FROM: SUBJECT: DATE: BACKGROUND Item #11 CITY OF COLTON AGENDA REPORT FOR CITY COUNCIL MEETING OF AUGUST 20, 2002 HONORABLE MAYOR AND CITY COUNCIL MEMBERS DILU DE ALWIS, FINANCE DIRECTOR AWARD A CONTRACT FOR ONE MARKED BLACK AND WHITE POLICE SEDAN AND ONE TAHOE TO WONDRIES FLEET DIVISION IN AUGUST 12, 2002 FOR THE POLICE DEPARTMENT THE AMOUNT OF $53,725.22 The Police Department replaces its oldest vehicles on a yearly basis. These vehicles have in excess of 90,000 miles. These vehicles will replace 2 (two) 1997 Ford Crown Victoria's. Funds were budgeted in FY 2002-2003 for the purchase of both replacement vehicles. 9ISCUSSION/ ANALYSIS Section 3.08.100 of the City's Purchasing Ordinance allows the City to enter into agreements with other agencies for the purchase of supplies, services and equipment. In such instances, the procedures of that agency shall satisfy all city requirements for the bid and award of those purchases. The City of Colton can piggyback onto the City of Hemet bid #2002-1003 for the Tahoe and the Los Angeles County Bid #207490 for the marked black and white sedan, under their cooperative purchasing provision. This will save the City the cost of the formal bid process and allow us to take advantage of the volume discount afforded to The City of Hemet and Los Angeles County. ALTERNATIVES Solicit sealed proposals for these vehicles. However, the cost may well be higher due to the smaller quantity and by piggybacking onto The City of Hemet and Los Angeles County's bids we can still take advantage of the 2002 pricing. FINANCIAL IMPACT Funds are available for the purchase of the two vehicles in the Patrol Automobile account #100-6070-6072- 4910. The two vehicles that are being replaced will be sold at auction and the proceeds from that sale will also contribute toward this purchase. ENVIRONMENTAL IMPACT None