2002 AGN FEB 19 I16 - Laserfiche WebLink

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Item #16 CITY OF COLTON AGENDA REPORT FOR THE COLTON UTILITY AUTHORITY MEETING OF FEBRUARY 19, 2002 TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE COLTON UTILITY AUTHORITY FROM: KATHY A. KIVLEY, ASSISTANT T EGITMEGA ER / ACTING WATER & WASTEWATER DIRECTOR �SUBJECT: APPROVAL OF AMENDMENT TO JOHD ASSOCIATES, INC., AGREEMENT IN THE AMOUNT OF $8,900 DATE: February 4, 2002 BACKGROUND: On May 15, 2001 the Colton Utility Authority approved an Agreement with John Egan and Associates, Inc., in the amount of $215,000 for Phase II, Designing and Construction of Montecito Reservoir No. 2. The previous Water Master Plans adopted by the City Council identified the need to construct an additional reservoir near the existing Montecito Reservoir #1 (east of Reche Canyon Road and south of Washington Street). In 1989 the Water Utilities Manager requested proposals from three design engineers for work involved in obtaining a new 2 million -gallon reservoir site. The first phase of the project included 1) Site Identification; 2) Surveying; 3) Preparation of a legal description and grant deed; and 4) Preliminary reservoir design. The second phase includes 1) Obtaining additional right-of-way due to the need to increase the reservoir size from the initial proposal) 2) Topographic survey 3) Geotechnical review 4) Final design and 5) Construction management and inspection. John Egan and Associates was selected, and has satisfactorily performed the initial scope of work, as well as additional design work the Utilities Director determined necessary. The City is in negotiations with Montecito Cemetery for the land required to construct Montecito Reservoir #2. John Egan and Associates completed the surveying and legal description for the property and is finalizing the design for a 4 -million gallon reservoir that would better serve the construction occurring in the Central Zone. John Egan and Associates estimates that the final design can be completed in approximately 120 calendar days following notice to proceed. It is essential that the reservoir be completed by December 2002 so La Loma Reservoir may meet the schedule established for rehabilitation. DISCUSSION/ANALYSIS: Since 1989, the City has taken advantage of opportunities to install the new reservoir's water transmission pipe in segments in the Cooley Ranch area. The areas where the water transmission pipe was installed coincided with road construction work, such as the water pipe crossing the Reche Canyon Flood Control Channel. However, there are still several missing segments in the water transmission pipe, which need to be designed and constructed before the new reservoir can be placed into service. The design Agreement with John Egan and Associates, Inc., included the design of a water transmission pipe from Reche Canyon Road to the new reservoir. Since the new reservoir cannot receive water until the missing segments in the water transmission pipe are complete, staff requested a proposal from John Egan and Associates, Inc., for the design of the missing