2002 AGN FEB 19 I17 - Laserfiche WebLink

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Item #17 CITY OF COLTON AGENDA REPORT FOR CITY COUNCIL AND COLTON UTILITY AUTHORITY JOINT MEETING OF FEBRUARY 19, 2002 To: Honorable Mayor and Members of the City Council and Colton Utility Authority From: Kathy A. Kiv4elista nt t ity Manager / Acting Water and Wastewater DirectorSubject: Authorize ofl Environmental Consultant Date: February 52 BACKGROUND Over the past two years, the City received dollars from various grants to make infrastructure improvements and construct new improvements. In February 2000, the San Bernardino Associated Governments (SANBAG) approved the City of Colton's proposal for grant funding for the development of a 24-hour public access alternative fuel park and ride facility at Sperry Drive and Interstate 10. In August 2001, SANBAG approved the City of Colton's proposal for grant funding as a partnership with the City of Grand Terrace and the County of Riverside for intersection improvements at Iowa Avenue and Main Street. Also in August 2001, SANBAG approved the City of Colton's proposal for grant funding as a partnership with the City of San Bernardino for the development of a multi -use pedestrian/bikeway between Valley Boulevard and the Metrolink Station in the San Bernardino. It is necessary according to the grant documents and regulations regarding the expenditure of grant funds to prepare the appropriate environmental documents. On September 17, 2001, staff conducted a bid opening process for the water and sewer line improvements. Subsequent to the bid opening, staff learned that several key assumptions underlying the project were not completed or changed since the bid opening process was completed. These include portions of the right-of-way required for the project were not deeded or acquired by the City; and there is the potential that several large residential developments may be constructed and/or entitled. These projects may have a significant impact on the assumptions upon which this project is based. These conditions caused staff to re-evaluate all of the assumptions under which the proposed bid documents were developed. In addition, staff learned that several administrative components of the project, including compliance with the California Environmental Quality Act (CEQA), were not fully or accurately evaluated given that the project involves environmental documentation from other local governmental entities (i.e. City of Riverside). In order to complete the environmental review process it is necessary for the City to contract for professional environmental consulting services. According to our policies, and because the cost of the services exceeds threshold limit, it is necessary for staff to secure the appropriate and qualified individuals or companies to perform these functions through a Request for Qualification process. Upon selection of a qualified firm, staff will request the City Council enter into a contract for the profession environmental consulting services. The professional environmental consultant costs associated with contracting for the preparation of the appropriate environmental documents for the grant -funded projects is incorporated within the grant funds allocated to the City. The funding for the environmental consulting services for the preparation of the appropriate environmental documents for Southwest Annexation 44 is included in the Water Improvement Revenue Bond.