2005 AGN APR 05 I09 - Laserfiche WebLink

Browse Search

CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF JANUARY 18, 2005 TO: HONORABLE MAYOR AND CITY COUNCIL Q� FROM: ANTHONY ARROYO, HUMAN RESOURCES DIRECTOR e✓ Item #9 SUBJECT: APPROVE REQUEST FOR RECLASSIFICATION OCCASIONED BY DEPARTMENT REORGANIZATION DATE: MARCH 14, 2005 Under provisions of Administrative Policy 4.05.330 and approved modification, an employee or department head may request that a classification study be formally conducted "...at any time provided that such requests cannot be made more than once a year..." The process directs that certain steps be taken and it request input and approval of the immediate supervisor and department head. The Human Resources Director reviews and evaluates the Position Questionnaire and submits a recommendation to the City Manager for approval or denial. A timeline is strictly observed to protect the employee's appeal rights. On February 1, 2005, the employee's department head was provided the "Request for Reclassification" form. On February 22, the employee submitted all the required documents to the Human Resources Department. The City Manager approved the request on March 3. DISCUSSION/ANALYSIS: The Senior Office Specialist is the only clerical position within the Finance Department. The position reports directly the Finance Director and, at times, the Assistant Finance Director. As the only clerical staff member, this position has many responsibilities that should be assigned to a higher classification; thus, the request for the reclassification. Some of these responsibilities include: journal entries and budget adjustments; maintaining various financial documents (the computer loan program, utility user tax exemptions); various accounts payable duties when staff is absent. Following Human Resources' study, and the department head's recommendation, the proposed classification study recommendation and applicable salary range are listed below: The employee's reclassification is retroactive to February 22, which was when all the required documents were submitted to Human Resources. Current Proposed Department Classification Classification Proposed Monthly Salary Range Finance Sr. Office Administrative $2,874 Step "A" to $3,493 Step "E" Department Specialist Assistant The employee's reclassification is retroactive to February 22, which was when all the required documents were submitted to Human Resources.