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CITY OF COLTON <br />AGENDA REPORT ITEM #10 <br />FOR COUNCIL MEETING OF NOVEMBER 1, 2005 <br />TO: HONORABLE MAYOR AND CITY COUNCIL <br />FROM: Jeannette Olko, Electric Utility General Manager' <br />SUBJECT: Award of Bid For Non -Ceramic Line Post and Suspension <br />Insulators for the Electric Utility to Lapp Insulators, LLC, C/O <br />McAvoy & Markham, in the Amount of $38,975.87 <br />DATE: <br />September 26, 2005 <br />BACKGROUND: <br />The Electric Utility currently has numerous ceramic insulators in use on its transmission lines. <br />Because of the age of these insulators, the utility has recently experienced an increase in line loss <br />and pole fires. In an effort to minimize these problems, and to improve efficiency, the utility intends <br />to replace these older, ceramic type insulators with non -ceramic, polymer type insulators. <br />DISCUSSION/ANALYSIS: <br />The Electric Utility Department posted a Notice Inviting Informal Bids on September 8, 2005. Bid <br />packages were mailed to six -qualified vendors. Bid opening was held at 2:30 PM, September 26, <br />2005, at the Electric Department offices. Four bids were received and evaluated. One, vendor, One <br />Source Distributors, provided two bids from different manufacturers. A Bid Analysis is attached <br />showing the prices, manufacturer, and delivery times quoted by each vendor. The recommended <br />vendor is underlined. <br />FINANCIAL IMPACT:. <br />These insulators will be purchased into Electric Stores inventory account number 520-1500-154, <br />and will be charged to the appropriate budgeted account, as they are needed. <br />ENVIRONMENTAL IMPACT: <br />None. <br />CONFLICT OF INTEREST — Gift Disclosure Requirements <br />(Exact Company Name) Lapp Insulators, LLC. <br />President: (Name & Title) John Hurshman, President <br />Contact: (Name) McAvoy & Markham, Chris Lindsay -Smith, Sales <br />RECOMMENDATION: <br />Staff recommends award of bid for non -ceramic line post and suspension insulators for the Electric <br />Utilityto Lapp Insulators, LLC, C/O McAvoy & Markham, in the amount of $38,975.87. <br />Report Prepared By Rebecca Gallegos, Executive Assistant <br />Attachments: (1) Bid Analysis <br />REVIEW TEAM ONLY <br />City Attorney: Finance Director: <br />City Manager: OTHER: <br />