1994 AGN DEC 06 I34 - Laserfiche WebLink

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CITY OF COL TON MEMORANDUM TO: Nabor Martinez City Manager FROM: Paula Chamberlain Ir Finance Director SUBJECT: Capital Improvement Program Plan DATE: November 30, 1994 Since the 1994/95 Capital Improvement Program (CIP) budget was prepared as just the tip of the iceberg, it is necessary to develop a plan to establish a true seven year program. I have developed a calendar for both the operating and CIP which, it approved, will be shown in the 1995/96 budgets as established policy. Early January Budget calendar projected and distributed to Departments. Late -January Distribute budget manual, worksheets, forms, salary calculations, and instructions to department heads. Early February Hold informational meetings with individual department's budget staff. Late February All budget documentation due to Finance including salary allocations and capital improvement information. Mid -March Individual department reviews held with the City Manager, Finance Director, the Department Head and their appropriate staff. Late March Final compilation and preliminary budget review with City Manager Early April Budget Workshop held with Department Heads to review revenue estimates, individual department budgets and attain consensus on items to be removed from or added to the budget to attain a balanced budget for presentation to Council in the preliminary budget document. Mid -April Capital Improvement Budget sent to respective commissions Early May Proposed budget document delivered to City Manager for his review and comment. Final corrections are then made by Finance Department budget staff. Late May Public workshops scheduled with Mayor and Councilmembers to review the preliminary budget, receive comments and revise as necessary. Early June Present final Preliminary Budget Document to City Council for adoption. Additional meetings may be held if Council so desires before adoption. During this process for the 1995/96 fiscal year, the Finance Department will work with each department to help them develop the seven year plan. Some divisions already have data available but since time to prepare the 1994/95 plan was limited we were unable to extract all the necessary information. Please let me know your thoughts on this schedule and if it meets with your approval, I will then incorporate it in our next budget document to establish policy and practice. �, 3