1994 ADJ MIN SEPT 27 - Laserfiche WebLink

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I--, City Library City Librarian Davis declared that the library knows the job it needs to be doing. He read the mission statement which evolved from the 5 -year plan. He proudly announced that the Colton City Library is recognized as a premier small library, the most efficient library, improving community life in Colton. City Library Davis presented a video of library patrons, happy with services provided by the City Library. Having been asked to shorten the presentation, City Librarian Davis asked if there were any questions and hearing none, he left the meeting. After confusion on the purpose of presentation, Councilmember Beltran said he wanted to know what the director had proposed, what cuts his budget had suffered and to know whether or not he could live with the cuts. City Manager Martinez informed that all budget cuts were to the bone and keenly felt by each department. After City Council discussion, City Librarian Davis was present before City Council and proceeded to answer questions regarding budget cuts, expenditures, level of service to be maintained, certain staff positions and assignments. City Librarian Davis reported the Library Board had reviewed the budget and expressed the desire to maintain the quality of the library. City Librarian Davis said he wanted to see a well -modulated distribution of budget cuts. He cautioned that budget decreases beyond a certain limit would destroy the infrastructure of the library. In response to questions on budget review with directors, City Manager Martinez described the process as painstaking, which lasted a week, wherein he met on a one to one with each department director, went over the individual budgets and asked each director to identify areas where expenditures could be reduced and to designate priority lists. Each department director agreed to the proposed reductions verbally - some of the directors confirmed their assent in written form providing prioritization, reduction and impact. Mayor Gonzales asked City Council to have the City Manager bring back a balanced budget - looking closely at Public Works department and Child Care Program and, if necessary, borrow money from somewhere. City Manager Martinez agreed to return to the drawing board and advised that a budget with a deficit cannot be balanced. After presentation of the preliminary budget, City Manager Martinez said he understood Council's direction to be that he return with recommendations on how to close the gap. He offered a three -prong attack: (1) Expenditure cuts; (2) other revenues and (3) component -plugged number with loan. He indicated that some departments are overstaffed and some are understaffed; he asked that City Council allow him the latitude to reassign manpower. City Manager Martinez cautioned that the document would be revenue - expenditure matched; however, it would be done with one time revenue instead of establishing necessary revenues which would be ongoing. After further discussion, Councilmember Cisneros urged the City Council to listen to each department to find out how things are going and how 2