2000 NOV 21 CC/CUA REG MIN - Laserfiche WebLink

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understanding that at a future Council meeting, the contract, executed by Alliance, or Patch, Inc., will be returned to City Council. Further, Staff was directed to incorporate in said lease agreement the dialogue exchanged tonight. Motion carried upon unanimous vote. Item 14 - Finance Director Holliman responded to questions on whether the $15,000 to be paid to Kinko Weed Abatement would be a credit and the manner of payment of said monies. MOTION/VOTE: Motion/second by CM Chastain/Sanders to approve Staff's recommendation to reject the award of contract [estimated at $40,000] to DWB & C Disking dba Bryant Landscape, for weed abatement services for the Fire Department, and award a temporary contract to Kinco Weed Abatement in the amount of $15,000. Motion carried unanimously. Item 16 - Finance Director Holliman responded to inquiry on whether vehicles were purchased on "as needed" basis. Assistant Electric Director Trewyn informed that the vehicles were replacements and that purchase of both vehicles was deferred to the second budget year. He informed that used vehicles were transferred to other departments, if serviceable. MOTION/VOTE: Motion/second by CM DeLaRosa/Grimsby to approve the award of bid for two (2) flat-bed trucks, for the Electric Dept., to L. J. Snow Ford, in the amount of $58,318.29. Motion carried upon unanimous vote. Item 17 - Discussion ensued regarding separate vote, creation of a uniform policy relating to change orders; thresholds for department heads, city manager and city attorney; tracking; accountability; As outlined in her memorandum, City Attorney Carvalho said she has asked Staff to follow the rules contained in the purchasing authority of the Municipal Code directing that the City has to publicly bid purchases of $15,000 for professional services and to bid purchases for $5,000 in terms of public works projects. She indicated that there is a policy in the Municipal Code that pertains to thresholds for requiring bidding before purchasing professional services and certain types of equipment and there is the City's general policy that all change orders that exceed 10% of the original contract amount come to Council. Utility Director Clarke addressed the subject. MOTION/VOTE: Motion/second by CM Sanders/DeLaRosa for the Colton Utility Authority to approve Change Order No. 6 in the amount of $33,239.50 to Americon Contractors, Inc., for the Wastewater Treatment Plant's 4MG Expansion Project and further, to schedule the change order discussion to take place as soon as practical, with the City Attorney directed to develop the basic guidelines based upon the discussion held. Motion carried with Mayor Pro Tempore Bennett voting "No." Item 19 - To inquiry, Utility Director Tom Clarke confirmed the amount of $735 would be taken from the stormwater capital improvement account and said that the account listed for District 2 was for CDBG funds. Discussion continued regarding cost for developed and undeveloped parcels. City Manager Garcia indicated the particular parcel discussed belonged to the City of Riverside. He agreed to provide an oral update on this subject, along with the wall and landscaping at Santa Ana Project, at the next meeting. City Council Mins Nov 21, 2000 3