2003 CC/RDA/CUA REG MTG & SPE MTG WITH CPFA MIN MARCH 4

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CM DeLaRosa stated that there are two (2) organizations that send Council reports on how many people visit their Center's, how they're best utilized and how the monies are being used and states how the program helped them and why the City of Colton should continue to assist them every year and he encourages that all organizations do the same. He also requested that staff explain what the qualifications are to be funded and why 15% of monies have to go to Public Organizations and what the balance of the money is used for. Community Development Director Zamora explained that there is a deadline of March 6, 2003 set by the County of San Bernardino. Planning Manager Soto explained the process: these funds are for Fiscal Year which begins July 1 2003 to June 30, 2004; the County of San Bernardino informs staff in October that they will now be accepting applications; in October and November staff schedules Community Meetings for their input and during that time applications are submitted. In early December, staff brings the applications to Council and this time 11 applications were received and approved by Council and sent to the County. In addition, other non-profit agencies send their application directly to the County. Once all applications are approved by the County the applications are mailed back to staff to determine what projects will be sent to Council with a recommendation for funding. There are only two (2) Council Meetings to have everything reviewed and a list of projects recommended for funding. Planning Manager Soto stated that the City of Colton will receive $556,000, 15% of that total is $83,400 which is allocated for Public Service Projects. Out of 40 applications received, 25 applications are for Public Service Projects which total $410,967 and all of these applicants provide a needed service for the Community, but there is not enough money for all of them to be —� funded. Staff has to determine which projects best serve the Citizens of Colton and allocate accordingly. CM Mitchell stated that he does not blame staff for everything all of the time, but if he asks for something he expects to receive it and just because it wasn't in the Minutes does not mean he didn't ask for it. He also stated that if staff does not have enough time, there should be a Special Meeting every year for this. Again he reiterated that he will not vote on this item. CM Zamora stated that she remembers CM Mitchell requesting more information and asked if requests for information need to be in the form of a motion? City Attorney responded that because we usually do have summary Minutes, it would be a good idea that if there is something that a Councilmember wants to specifically reflect in the Minutes that they should request that it be included in the Minutes. CM Zamora stated that staff did make an effort to contact the applicants and request that information and that staff has followed the process and if CM Mitchell needs more information he should attend the Community Meetings. City Manager Daryl Parrish restated that there is only $83,400 allocated to Public Service Projects and an Ad Hoc Committee is a good idea. Community Development Director Zamora stated that maybe we should ask the County of San Bernardino if they would include in the application process, the information that CM Mitchell is requesting due to the time constraints. 4 2003 MARCH 4 CC/RDA/CUA/SCPFA Mtng. Min.