1989 RES R-132-89 - Laserfiche WebLink

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SCHEDULE A CITY OF COLTON RECORDS RETENTION SCHEDULE GroupRecords Retention Periods Number Title or Description ORIG DUP Office Center Destroy REMARKS Note: I Records affecting title X 2 P If Micro Any item can be to real property or & re- destoryed if twv liens thereon. corded copies of microfilm done with one in say II Records required to be X 2 P If Micro storage and accom- kept permanently by plished properly. statute. Destruction years only apply if not III Minutes, ordinances X 2 P If Micro on film. and resolutions of the City Council or Boards and Commission. Note: Any item not on IV Documents with lasting X 3 P If Micro microfilm and subjec historical, adminis- to destruction will trative, legal, fiscal, i not be destroyed or research value. without written permission of the V Correspondence, opera- department head and tional reports and the Records Manager. information upon which City policy has been established. Note: Regardless of Office VI Duplicates of V above X 2 2 Retention period as when retention is listed, earlier tran necessary for reference. fer to the Record Center is authorized VII Records requiring X 2 13 15 Note: retention for more than The original council five years but no more minutes, ordinances, than fifteen years by resolutions, propert statute or administra- deeds, and official tive value. bonds will not be destroyed even if VIII Duplicates needed for X 2 13 15 microfilmed. administrative purposes for five - fifteen years. Y.