1993 R 95 - Laserfiche WebLink

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time and place of the special meeting and the business to be transacted. No other business shall be considered at such meeting by the Board. Such written notice may be dispensed with as to any member who, at or prior to the time the meeting convenes, files with the Secretary of the Board a written waiver of notice. Such waiver may be given by telegram. Such written notice may also be dispensed with as to any member who is actually present at the meeting at the time it convenes. SECTION V. ORDER OF BUSINESS At each meeting of the Youth Board, Minutes will be taken by the Recording Secretary to the Board and an official agenda will also be followed. An agenda for each meeting will be mailed to every member of the Youth Board (or sent by other means) shortly prior to the meeting, and will outline business to be discussed. Furthermore, regular meetings of the Youth Board will follow standard Parliamentary Procedures as exemplified in the "Robert's Rules of Order -Revised". SECTION VI. COMMITTEES A. Formation The formation of committees may be recommended at any time and by any Board member. The formation must then be approved by a majority vote. Once approved, the Chairman will select committee members from those Board members who volunteer. B. Meetings The frequency and time of meetings shall be determined by the committee members. However, each committee is required to present a time line of its activities to the Youth Board as soon after its creation as possible. C. Purpose A committee's purpose shall be to formulate ideas, solve problems and make suggestions to the Youth Board. All committee proposals are subject to Board approval. SECTION VII. AMENDMENTS A. Amendments to these bylaws may be recommended at any time by any Board member. B. If a majority of the Youth Board approves, a committee shall be formed to study the proposed amendment. C. If the committee finds the amendment worthy of Board consideration, the amendment will then be presented for Board deliberation. D. Passage of any amendments requires a two-thirds (2/3) majority vote of the Board and is subject to final approval by the City Council.