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CITY OF COLTON RECORDS RETENTION SCHEDULE <br /> Destruction of any City record must have City Council approval and written consent from the City Attorney, <br /> unless otherwise provided by law. (Gov.Code§ 34090.) <br /> Category of Record Description or Example of Record Legal Authority Minimum Legal Retention <br /> Applications for Boards, Commissions Not selected GC 34090 2 years <br /> Committees <br /> Applications for Boards, Commissions, GC 34090 <br /> Committees Selected Sec. of State Current+ 5 years <br /> Guidelines <br /> For Real Property Owned by City— Not a GC 34090 <br /> Appraisals public record until real estate transaction is GC 6254(h) 2 years <br /> complete <br /> Articles of Incorporation GC 34090 Permanent <br /> Assessment Districts Original Documentation GC 34090 Permanent <br /> Audit Hearing or Review Documentation created and or received in GC 34090 2 years <br /> connection with an audit hearing or review <br /> GC 34090 Current+4 years <br /> Financial services; internal and/or external CCP 337 Sec. of State Guidelines <br /> Audit Reports reports CCP 343 recommends permanent <br /> retention <br /> Reports of testing and maintenance—water <br /> Backflow Test Reports supply 17 CCR § 7605 3 years <br /> Legal Authority Abbreviations <br /> CCP Code of Civil Procedure(California) GC Government Code(California) PC Penal Code(California) <br /> CCR California Code of Regulations R&TC Revenue&Taxation Code(California) H&S Health&Safety Code(California) <br /> CFR Code of Federal Regulations USC United States Code <br /> EC Elections Code(California) LC Labor Code(California) <br /> 5 <br /> 23152.02000\42032820.2 Updated April 2024 <br />