Laserfiche WebLink
CITY OF COLTON RECORDS RETENTION SCHEDULE <br /> Destruction of any City record must have City Council approval and written consent from the City Attorney, <br /> unless otherwise provided by law. (Gov.Code§ 34090.) <br /> Category of Record Description or Example of Record Legal Authority Minimum Legal Retention <br /> Council/Successor Agency/Commissions - <br /> Agenda reports (staff reports) Originals can be imaged immediately for GC 34090 2 years <br /> retention, if desired. The imaged record can GC 34090.5 <br /> serve as the"original" record, if desired. <br /> Original contracts and agreements and back-up 4 years after <br /> materials, including leases, license agreements, CCP 337 termination/completion <br /> service/maintenance contracts, etc. CCP 337.2 <br /> Original contracts/agreements regarding the CCP 343 <br /> Agreements development of real property, design, <br /> (See also Contracts) specifications, surveying, planning, supervision, CCP 337.15 10 years after <br /> testing, or observation of construction or termination/completion <br /> improvement to real property; may include <br /> records of retention releases, retention withheld, <br /> change orders, etc. <br /> Annexations/Reorganizations Notices, Resolutions, Certificates of GC 34090 Permanent <br /> Completion <br /> Until audited+2 years <br /> Annual Financial Report May include independent auditor analysis GC 34090 Sec. of State Guidelines <br /> recommends while current+ <br /> 7 years <br /> Legal Authority Abbreviations <br /> CCP Code of Civil Procedure(California) GC Government Code(California) PC Penal Code(California) <br /> CCR California Code of Regulations R&TC Revenue&Taxation Code(California) H&S Health&Safety Code(California) <br /> CFR Code of Federal Regulations USC United States Code <br /> EC Elections Code(California) LC Labor Code(California) <br /> 4 <br /> 23152.02000\42032820.2 Updated April 2024 <br />