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CITY OF COLTON RECORDS RETENTION SCHEDULE <br /> Destruction of any City record must have City Council approval and written consent from the City Attorney, <br /> unless otherwise provided by law. (Gov.Code§ 34090.) <br /> • <br /> Category of Record Description or Example of Record Legal Authority Minimum Legal Retention <br /> Current+2 years, unless <br /> Legal notices for public hearings, publication of part of a project or matter <br /> Affidavits of Publication/Posting GC 34090 that requires longer <br /> ordinances, etc. retention(i.e., CEQA <br /> documents) <br /> Agency Report of Consultants (FPPC Identifies consultants hired by the City who 2 CCR 18734; GC 7 years <br /> Form 805) must file Form 700 81009(e) <br /> Agency Report—Events and Report of tickets/passes; identifies persons who <br /> Ticket/Pass Distribution(FPPC Form received tickets/passes and describes the public GC 81009(e) 7 years <br /> 802) - purpose for the distribution <br /> Agency Report of New Positions Identifies new positions that will make or <br /> (FPPC Form 804) participate in making governmental decisions GC 81009(e) 7 years <br /> on behalf of the City - <br /> Report of additional compensation received by <br /> agency officials when appointing themselves to <br /> Agency Report of Public Official committees,boards or commissions of other . <br /> g Y p 2 CCR 18702.5(b)(3)• <br /> Appointments (FPPC Form 806) public agencies, special districts,joint powers Original - 7 years <br /> pp agencies or joint powers authorities. Copy of GC 81009(e) <br /> current report must be posted on the City's <br /> website. <br /> City Council, Successor Agency, Commissions GC 34090 <br /> Agenda/Agenda Packets —agendas and packets can be imaged GC 34090.5 2 years(. <br /> immediately for retention, if desired. <br /> Legal Authority Abbreviations <br /> CCP Code of Civil Procedure(California) GC Government Code(California) PC Penal Code(California) <br /> CCR California Code of Regulations R&TC Revenue&Taxation Code(California) H&S Health&Safety Code(California) <br /> CFR Code of Federal Regulations USC United States Code <br /> EC Elections Code(California) LC Labor Code(California) <br /> 3 <br /> 23152.02000\42032820.2 Updated April 2024 <br />